HB4590 Enrolled LRB097 16885 RLC 62072 b
1		AN ACT concerning corrections.
2		Be it enacted by the People of the State of Illinois,
3		represented in the General Assembly:
4		Section 5. The Unified Code of Corrections is amended by
5		changing Section 3-5-1 as follows:
6		(730 ILCS 5/3-5-1) (from Ch. 38, par. 1003-5-1)
7		Sec. 3-5-1. Master Record File.
8		(a) The Department of Corrections and the Department of
9		Juvenile Justice shall maintain a master record file on each
10		person committed to it, which shall contain the following
11		information:
12		(1) all information from the committing court;
13		(2) reception summary;
14		(3) evaluation and assignment reports and
15		recommendations;
16		(4) reports as to program assignment and progress;
17		(5) reports of disciplinary infractions and
18		disposition, including tickets and Administrative Review
19		Board action;
20		(6) any parole plan;
21		(7) any parole reports;
22		(8) the date and circumstances of final discharge;
23		(9) criminal history;

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1		(10) current and past gang affiliations and ranks;
2		(11) information regarding associations and family
3		relationships;
4		(12) any grievances filed and responses to those
5		grievances; and
6		(13) other information that the respective Department
7		determines is relevant to the secure confinement and
8		rehabilitation of the committed person and any other
9		pertinent data concerning the person's background,
10		conduct, associations and family relationships as may be
11		required by the respective Department. A current summary
12		index shall be maintained on each file which shall include
13		the person's known active and past gang affiliations and
14		ranks.
15		(b) All files shall be confidential and access shall be
16		limited to authorized personnel of the respective Department.
17		Personnel of other correctional, welfare or law enforcement
18		agencies may have access to files under rules and regulations
19		of the respective Department. The respective Department shall
20		keep a record of all outside personnel who have access to
21		files, the files reviewed, any file material copied, and the
22		purpose of access. If the respective Department or the Prisoner
23		Review Board makes a determination under this Code which
24		affects the length of the period of confinement or commitment,
25		the committed person and his counsel shall be advised of
26		factual information relied upon by the respective Department or

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1		Board to make the determination, provided that the Department
2		or Board shall not be required to advise a person committed to
3		the Department of Juvenile Justice any such information which
4		in the opinion of the Department of Juvenile Justice or Board
5		would be detrimental to his treatment or rehabilitation.
6		(c) The master file shall be maintained at a place
7		convenient to its use by personnel of the respective Department
8		in charge of the person. When custody of a person is
9		transferred from the Department to another department or
10		agency, a summary of the file shall be forwarded to the
11		receiving agency with such other information required by law or
12		requested by the agency under rules and regulations of the
13		respective Department.
14		(d) The master file of a person no longer in the custody of
15		the respective Department shall be placed on inactive status
16		and its use shall be restricted subject to rules and
17		regulations of the Department.
18		(e) All public agencies may make available to the
19		respective Department on request any factual data not otherwise
20		privileged as a matter of law in their possession in respect to
21		individuals committed to the respective Department.
22		(Source: P.A. 94-696, eff. 6-1-06.)
23		Section 99. Effective date. This Act takes effect upon
24		becoming law.