SB2999 Enrolled LRB100 20681 JLS 36134 b
1		AN ACT concerning employment.
2		Be it enacted by the People of the State of Illinois,
3		represented in the General Assembly:
4		Section 5. The Illinois Wage Payment and Collection Act is
5		amended by adding Section 9.5 as follows:
6		(820 ILCS 115/9.5 new)
7		Sec. 9.5. Reimbursement of employee expenses.
8		(a) An employer shall reimburse an employee for all
9		necessary expenditures or losses incurred by the employee
10		within the employee's scope of employment and directly related
11		to services performed for the employer. As used in this
12		Section, "necessary expenditures" means all reasonable
13		expenditures or losses required of the employee in the
14		discharge of employment duties and that inure to the primary
15		benefit of the employer. An employer is not responsible for
16		losses due to an employee's own negligence, losses due to
17		normal wear, or losses due to theft unless the theft was a
18		result of the employer's negligence. An employee shall submit
19		any necessary expenditure with appropriate supporting
20		documentation within 30 calendar days after incurring the
21		expense, except that an employer may provide additional time
22		for submitting requests for reimbursement in a written expense
23		reimbursement policy. Where supporting documentation is

SB2999 Enrolled - 2 - LRB100 20681 JLS 36134 b
1		nonexistent, missing, or lost, the employee shall submit a
2		signed statement regarding any such receipts.
3		(b) An employee is not entitled to reimbursement under this
4		Section if (i) the employer has an established written expense
5		reimbursement policy and (ii) the employee failed to comply
6		with the written expense reimbursement policy. An employer is
7		not liable under this Section unless the employer authorized or
8		required the employee to incur the necessary expenditure or the
9		employer failed to comply with its own written expense
10		reimbursement policy. If the written expense reimbursement
11		policy of an employer establishes specifications or guidelines
12		for necessary expenditures, the employer is not liable under
13		this Section for the portion of the expenditure amount that
14		exceeds the specifications or guidelines of the policy so long
15		as the employer does not institute a policy that provides for
16		no reimbursement or de minimis reimbursement.
17		(c) To ensure consistency with federal law, any rules
18		adopted by the Department and interpretation of this Section
19		shall be consistent and not in conflict with federal
20		regulations and guidelines regarding employer requirements for
21		reimbursement of employee expenses.