SECOND REGULAR SESSION
95TH GENERAL ASSEMBLY
INTRODUCED BY REPRESENTATIVE SCHARNHORST.
4774L.01I D. ADAM CRUMBLISS, Chief Clerk
AN ACT
To repeal sections 37.320 and 109.250, RSMo, and to enact in lieu thereof two new sections relating to the state records commission.
Be it enacted by the General Assembly of the state of Missouri, as follows:
Section A. Sections 37.320 and 109.250, RSMo, are repealed and two new sections enacted in lieu thereof, to be known as sections 37.320 and 109.250, to read as follows:
37.320. 1. The commissioner of administration shall appoint a director as the executive head of the unit. The director must be experienced in the principles of information and forms management, archives, and the affairs and organization of state government. He or she shall be a person who is qualified by training and experience to administer the affairs of the unit.
2. The director shall appoint such staff as may be necessary to implement the provisions of sections 37.300 to 37.390, 109.250 and 181.100 to 181.110, RSMo. All staff members shall be appointed pursuant to the provisions of chapter 36, RSMo.
[3. The director shall also serve as an additional voting member of the state records commission established by the provisions of section 109.250, RSMo.]
109.250. 1. There is hereby created the "State Records Commission". It shall consist of the following members: the secretary of state, or his or her authorized representative, who shall act as [chairman] chairperson; the attorney general, or his or her authorized representative; the state auditor, or his or her authorized representative; [the director of the forms management unit appointed pursuant to section 37.320, RSMo] the commissioner of the office of administration, or his or her authorized representative; a member of the house of representatives appointed by the speaker of the house; a member of the senate appointed by the president pro tem of the senate; the director of the state historical society; and the chief information officer. The director of the records management and archives service will serve as secretary to the commission. While serving as secretary to the commission, he or she shall have no vote on matters considered by the commission.
2. It shall be the duty of the commission to determine what records no longer have any administrative, legal, research, or historical value and should be destroyed or disposed of otherwise. The commission will prescribe the procedures for compiling and submitting to the commission lists and schedules of records proposed for disposal and the procedures for the physical destruction or other disposition of records. Procedures prescribed by the commission will be promulgated by the director of the records management and archives service, only upon written approval of the commission.
3. The commission shall meet whenever called by the [chairman] chairperson.
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