New Jersey-2022-S1442-Introduced

An Act concerning the online registration of public works contractors and online submission of payroll certification and amending P.L.1999, c.238 and P.L.1963, c.150.

Be It Enacted by the Senate and General Assembly of the State of New Jersey:

1. Section 5 of P.L.1999, c.238 (C.34:11-56.52) is amended to read as follows:

5. a. A contractor shall register [in writing] electronically with the department on [a] an online form provided by the commissioner. The form shall require the following information:

(1) The name, principal business address and telephone number of the contractor;

(2) Whether the contractor is a corporation, partnership, sole proprietorship, or other form of business entity;

(3) If the contractor's principal business address is not within the State, the name and address of the contractor's custodian of records and agent for service of process in this State;

(4) The name and address of each person with a financial interest in the contractor and the percentage interest, except that if the contractor is a publicly-traded corporation, the contractor shall supply the names and addresses of the corporation's officers;

(5) The contractor's tax identification number and unemployment insurance registration number;

(6) A certification form provided by the commissioner, with documentation satisfactory to the commissioner, that the contractor has all valid and effective licenses, registrations or certificates required by State law, including registrations or certifications required to do business in the State of New Jersey, and the contractor, if directly employing craftworkers, participates in a registered apprenticeship program as defined in section 3 of P.L.1999, c.238 (C.34:11-56.50) for each craft they employ; and

(7) Any other relevant and appropriate information as determined by the commissioner.

b. At the time of registration, and subsequently upon request, the contractor shall submit to the commissioner documentation demonstrating that the contractor has worker's compensation insurance coverage for all workers as required by law.

(cf: P.L.2019, c.21, s.2)

2. Section 5 of P.L.1963, c.150 (C.34:11-56.29) is amended to read as follows:

5. a. Every contractor and subcontractor shall keep an accurate record showing the name, craft or trade, and actual hourly rate of wages paid to each worker employed by him in connection with [a] public work and such records shall be preserved for two years from date of payment. The record shall be open at all reasonable hours to the inspection of the public body awarding the contract, to any other party to the lease or agreement to lease pursuant to which the public work is done, union worker representatives, and to the commissioner.

b. (1) The department shall provide on its Internet website a secure process for the online submission of payroll records and a process for the inspection of those records by the public body awarding the contract, to any other party to the lease or agreement to lease pursuant to which the public work is done, union worker representatives, and to the commissioner.

(2) Payrolls records shall be posted by a contractor or subcontractor subject to this section within 10 days of the date in which the wages were paid to a worker. The contractor or subcontractor shall use the department's website to submit the records required to be maintained pursuant to subsection a. of this section to the department.

(3) Contractors shall be required to provide payroll records to both the department through online submission and to the public body awarding the contract. Online payroll record submission to the department does not relieve the contractor of the requirement to submit payroll records to the public body awarding the contract. The public body awarding the contract shall be entitled to original, unredacted payroll submissions.

(4) Records submitted pursuant to this subsection shall be subject to the commissioner's powers provided by section 7 of P.L.1963, c.150 (C.34:11-56.31).

(cf: P.L.1990, c.27, s.4)

3. This act shall take effect on the 365th day following enactment.

STATEMENT

This bill requires public works contractor registration and payroll certification for public works projects to be completed online. Current law requires public works contractors to register in writing. Additionally, current law provides that contractors and subcontractors shall keep an accurate and detailed record of payroll activities and that the record shall be kept open for inspection by the public body awarding the contract. This bill establishes mandatory online contractor registration and payroll certification processes. This bill does not relieve the contractor of the requirement to submit payroll records directly to the public body

awarding the contract. Under the bill public works contractors will no longer submit registration applications or payroll certification on written paper forms.