Bill Text: CA AB1878 | 2009-2010 | Regular Session | Amended
Bill Title: Statewide Forms Management Program.
Spectrum: Partisan Bill (Democrat 1-0)
Status: (Introduced - Dead) 2010-05-28 - In committee: Set, second hearing. Held under submission. [AB1878 Detail]
Download: California-2009-AB1878-Amended.html
BILL NUMBER: AB 1878 AMENDED
BILL TEXT
AMENDED IN ASSEMBLY APRIL 12, 2010
AMENDED IN ASSEMBLY APRIL 5, 2010
INTRODUCED BY Assembly Member Lieu
FEBRUARY 16, 2010
An act to add and repeal Section 14776
amend Section 1 4771 of the Government Code,
relating to state government forms.
LEGISLATIVE COUNSEL'S DIGEST
AB 1878, as amended, Lieu. Statewide Forms Management Program.
Existing law requires the Director of General Services to
establish and staff an activity within the department, known as the
"forms management center," for the orderly design, implementation,
and maintenance of a statewide forms management program. Existing law
requires the director to provide notice to state agencies, forms
management representatives, and departmental forms coordinators, that
appropriate references to state-registered domestic partner, parent,
or state-registered domestic partnership are to be included in
revising all public-use forms, as specified.
This bill, until January 1, 2013, would require the Department of
General Services to conduct a study of the forms in current use, as
identified by the forms management program, for the purpose of
identifying forms that should include voluntary questions to
demographic data relating to sexual orientation and gender identity
for the purpose of developing effective policy. The bill would
require the results of the study to be submitted, as specified, to
the Legislature no later than January 1, 2012.
This bill would require the director to provide notice to state
agencies, forms management representatives, and departmental forms
coordinators, that in the usual course of reviewing and revising all
public-use forms that collect demographic data, that appropriate
voluntary self-identification information shall be included in the
forms that relate to sexual orientation, domestic partnership status,
and gender identity, as specified.
Vote: majority. Appropriation: no. Fiscal committee: yes.
State-mandated local program: no.
THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS:
SECTION 1. The Legislature finds and declares all
of the following:
(a) It is the goal of the government, in collecting demographic
data, to gather accurate information in order to understand, compare,
report, and apply it to the enhancement and improvement of public
services.
(b) The United States Constitution requires the federal government
to conduct a Census of all people living in the United States. The
data collected by the Census includes race and ethnic identity, age,
family size, and many other demographic questions. However, the
Census does not include information about sexual orientation or
gender identity.
(c) Currently, California does not consistently collect
demographic data related to sexual orientation or gender identity.
The limited data available for the lesbian, gay, bisexual, and
transgender community includes the following:
(1) Data from the 2007 California Health Interview Survey shows
that 13.4 percent of lesbian and bisexual women and 7.2 percent of
gay and bisexual men live in poverty.
(2) According to a University of California at Los Angeles study
from the Williams Institute, children in gay and lesbian couple
households have poverty rates twice those of children in heterosexual
married couple households.
(3) According to the California Department of Justice, in 2008,
hate crimes with a sexual bias motivation were the third most common
type of hate crime, comprising 20.3 percent of all hate crimes.
SEC. 2. Section 14771 of the Government
Code is amended to read:
14771. (a) The director, through the forms management center,
shall do all of the following:
(1) Establish a State Forms Management Program for all state
agencies, and provide assistance in establishing internal forms
management capabilities.
(2) Study, develop, coordinate and initiate forms of interagency
and common administrative usage, and establish basic state design and
specification criteria to effect the standardization of public-use
forms.
(3) Provide assistance to state agencies for economical forms
design and forms artwork composition and establish and supervise
control procedures to prevent the undue creation and reproduction of
public-use forms.
(4) Provide assistance, training, and instruction in forms
management techniques to state agencies, forms management
representatives, and departmental forms coordinators, and provide
direct administrative and forms management assistance to new state
organizations as they are created.
(5) Maintain a central cross index of public-use forms to
facilitate the standardization of these forms, to eliminate redundant
forms, and to provide a central source of information on the usage
and availability of forms.
(6) Utilize appropriate procurement techniques to take advantage
of competitive bidding, consolidated orders, and contract procurement
of forms, and work directly with the Office of State Publishing
toward more efficient, economical and timely procurement, receipt,
storage, and distribution of state forms.
(7) Coordinate the forms management program with the existing
state archives and records management program to ensure timely
disposition of outdated forms and related records.
(8) Conduct periodic evaluations of the effectiveness of the
overall forms management program and the forms management practices
of the individual state agencies, and maintain records which indicate
net dollar savings which have been realized through centralized
forms management.
(9) Develop and promulgate rules and standards to implement the
overall purposes of this section.
(10) Create and maintain by July 1, 1986, a complete and
comprehensive inventory of public-use forms in current use by the
state.
(11) Establish and maintain, by July 1, 1986, an index of all
public-use forms in current use by the state.
(12) Assign, by January 1, 1987, a control number to all
public-use forms in current use by the state.
(13) Establish a goal to reduce the existing burden of state
collections of public information by 30 percent by July 1, 1987, and
to reduce that burden by an additional 15 percent by July 1, 1988.
(14) Notwithstanding any other provision of law, including, but
not limited to, Section 14774, provide notice to state agencies,
forms management representatives, and departmental forms
coordinators, that in the usual course of reviewing and revising all
public-use forms that refer to or use the terms spouse, husband,
wife, father, mother, marriage, or marital status, that appropriate
references to state-registered domestic partner, parent, or
state-registered domestic partnership are to be included.
(15) Notwithstanding any other provision of law, including, but
not limited to, Section 14774, provide notice to state agencies,
forms management representatives, and departmental forms
coordinators, that in the usual course of reviewing and revising all
public-use forms that collect demographic data, that appropriate
voluntary self-identification information shall be included in the
forms relating to sexual orientation, domestic partnership status,
and gender identity, including an identification of both the current
gender identity and the gender assigned at birth.
(15)
(16) Delegate implementing authority to state agencies
where the delegation will result in the most timely and economical
method of accomplishing the responsibilities set forth in this
section.
The director, through the forms management center, may require any
agency to revise any public-use form which the director determines
is inefficient.
(b) Due to the need for tax forms to be available to the public on
a timely basis, all tax forms, including returns, schedules,
notices, and instructions prepared by the Franchise Tax Board for
public use in connection with its administration of the Personal
Income Tax Law, Senior Citizens Property Tax Assistance and
Postponement Law, Bank and Corporation Tax Law, and the Political
Reform Act of 1974 and the State Board of Equalization's
administration of county assessment standards, state-assessed
property, timber tax, sales and use tax, hazardous substances tax,
alcoholic beverage tax, cigarette tax, motor vehicle fuel license
tax, use fuel tax, energy resources surcharge, emergency telephone
users surcharge, insurance tax, and universal telephone service tax
shall be exempt from subdivision (a), and, instead, each board shall
do all of the following:
(1) Establish a goal to standardize, consolidate, simplify,
efficiently manage, and, where possible, reduce the number of tax
forms.
(2) Create and maintain, by July 1, 1986, a complete and
comprehensive inventory of tax forms in current use by the board.
(3) Establish and maintain, by July 1, 1986, an index of all tax
forms in current use by the board.
(4) Report to the Legislature, by January 1, 1987, on its progress
to improve the effectiveness and efficiency of all tax forms.
(c) The director, through the forms management center, shall
develop and maintain, by December 31, 1995, an ongoing master
inventory of all nontax reporting forms required of businesses by
state agencies, including a schedule for notifying each state agency
of the impending expiration of certain report review requirements
pursuant to subdivision (b) of Section 14775.
SECTION 1. Section 14776 is added to the
Government Code, to read:
14776. (a) The department shall conduct a study of the forms in
current use, as identified by the forms management program, for the
purpose of identifying forms that should include voluntary questions
to demographic data relating to sexual orientation and gender
identity for the purpose of developing effective policy. The results
of the study shall be reported to the Legislature no later than
January 1, 2012. The report shall be submitted as provided in Section
9795.
(b) This section shall remain in effect only until January 1,
2013, and as of that date is repealed, unless a later enacted
statute, that is enacted before January 1, 2013, deletes or extends
that date.
