Bill Text: IA HF633 | 2025-2026 | 91st General Assembly | Introduced
Bill Title: A bill for an act concerning county recorder policies and procedures including the imposition of fees and the establishment of funds, and including transition and effective date provisions.
Spectrum: Partisan Bill (Republican 1-0)
Status: (Introduced) 2025-02-28 - Introduced, referred to Ways and Means. H.J. 471. [HF633 Detail]
Download: Iowa-2025-HF633-Introduced.html
House
File
633
-
Introduced
HOUSE
FILE
633
BY
LATHAM
A
BILL
FOR
An
Act
concerning
county
recorder
policies
and
procedures
1
including
the
imposition
of
fees
and
the
establishment
2
of
funds,
and
including
transition
and
effective
date
3
provisions.
4
BE
IT
ENACTED
BY
THE
GENERAL
ASSEMBLY
OF
THE
STATE
OF
IOWA:
5
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Section
1.
Section
331.601A,
Code
2025,
is
amended
by
adding
1
the
following
new
subsections:
2
NEW
SUBSECTION
.
01.
“Additional
parcel
identifier”
means
a
3
capitalized
letter
or
a
string
of
numbers
separated
by
a
hyphen
4
used
to
identify
a
proposed
separate
piece
of
real
estate
5
represented
on
a
plat
or
survey
or
drawing
related
to
a
plat
or
6
survey.
7
NEW
SUBSECTION
.
3A.
“Electronic
services
system”
means
the
8
organization
formed
under
chapter
28E
between
the
counties
to
9
create
and
implement
a
statewide
electronic
county
land
record
10
management
system
as
required
by
2005
Iowa
Acts,
ch.
179,
11
§101,
as
amended
by
2021
Iowa
Acts,
ch.
126,
§2,
and
this
Act.
12
“Electronic
services
system”
also
means
the
statewide
electronic
13
system
implemented
to
accept,
manage,
and
make
available
14
records
filed
with
a
county
recorder.
15
NEW
SUBSECTION
.
7A.
“Parcel
identification
number”
means
16
the
unique
identification
number
designated
to
each
piece
of
17
real
estate
referenced
in
the
book
of
plats
kept
by
the
auditor
18
in
section
558.63.
19
Sec.
2.
Section
331.601A,
subsections
3
and
7,
Code
2025,
20
are
amended
to
read
as
follows:
21
3.
“Electronic
document”
means
a
document
or
instrument
22
that
is
received,
processed,
disseminated,
or
maintained
in
an
23
electronic
format.
The
submission
of
an
electronic
document
24
through
the
county
land
record
information
electronic
services
25
system
electronic
submission
service
shall
be
equivalent
to
26
delivery
of
a
document
through
the
United
States
postal
service
27
or
by
personal
delivery
at
designated
offices
in
each
county.
28
Persons
who
submit
electronic
documents
for
recording
are
29
responsible
for
ensuring
that
the
electronic
documents
comply
30
with
all
requirements
for
recording.
31
7.
“Page”
means
a
writing,
printing,
or
drawing,
other
than
32
a
plat
or
survey
or
a
drawing
related
to
a
plat
or
survey,
33
occurring
on
one
side
only
and
covering
all
or
part
of
such
34
side,
and
not
larger
than
eight
and
one-half
inches
in
width
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and
fourteen
inches
in
length.
“Page”
also
includes
a
plat
1
of
survey,
as
defined
in
section
355.1,
subsection
9,
or
a
2
drawing
related
to
a
plat
of
survey
occurring
on
one
side
only
3
and
covering
all
or
part
of
such
side,
with
a
width
of
not
4
larger
than
twenty-four
inches
and
a
length
of
not
larger
than
5
thirty-six
inches.
6
Sec.
3.
Section
331.603,
subsection
5,
paragraph
a,
Code
7
2025,
is
amended
to
read
as
follows:
8
a.
The
governing
board
of
the
county
land
record
information
9
system
shall
not
enter
into
an
agreement
to
provide
access
10
to
electronic
documents
or
records
on
a
batch
basis.
The
11
county
recorder
may
collect
reasonable
fees
for
access
to
12
electronic
documents
and
records
pursuant
to
an
agreement.
13
The
fees
shall
not
exceed
the
actual
cost
of
providing
access
14
to
the
electronic
documents
and
records.
“Actual
cost”
means
15
only
those
expenses
directly
attributable
to
providing
access
16
to
electronic
documents
and
records.
“Actual
cost”
shall
17
not
include
costs
such
as
employment
benefits,
depreciation,
18
maintenance,
electricity,
or
insurance
associated
with
the
19
administration
of
the
office
of
the
county
recorder
or
the
20
county
land
record
information
system
.
21
Sec.
4.
Section
331.604,
Code
2025,
is
amended
by
striking
22
the
section
and
inserting
in
lieu
thereof
the
following:
23
331.604
Recording
and
filing
fees.
24
1.
a.
Except
as
otherwise
provided
by
state
law,
including
25
paragraph
“b”
of
this
subsection
or
section
331.605,
the
26
recorder
shall
collect
a
fee
of
ten
dollars
for
each
page
or
27
fraction
of
a
page
of
an
instrument
that
is
physically
filed
or
28
recorded
in
the
recorder’s
office.
The
maximum
recording
fee
29
for
documents
with
fifty
or
more
pages
is
five
hundred
dollars.
30
b.
A
county
shall
not
be
required
to
pay
a
fee
to
the
31
recorder
for
filing
or
recording
instruments.
However,
a
32
county
treasurer
is
required
to
pay
recording
fees
pursuant
to
33
sections
437A.11
and
437B.7.
34
2.
The
treasurer,
on
behalf
of
the
recorder,
shall
establish
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and
maintain
a
recorder’s
technology
advancement
fund
into
1
which
all
moneys
collected
pursuant
to
subsection
3
shall
be
2
deposited.
Interest
earned
on
moneys
deposited
in
the
fund
3
shall
be
credited
to
the
recorder’s
technology
advancement
4
fund.
The
recorder
may
collaborate
with
other
entities,
5
boards,
and
agencies
to
further
the
purposes
of
subsection
3.
6
3.
From
the
total
fee
paid
for
the
recording
of
a
document
7
or
instrument
pursuant
to
subsection
1,
two
dollars
shall
be
8
transferred
to
the
recorder’s
technology
advancement
fund.
9
Moneys
in
the
recorder’s
technology
advancement
fund
must
be
10
used
for
the
following
purposes:
11
a.
Maintaining
and
improving
equipment,
software,
and
12
systems.
13
b.
Preserving
and
maintaining
archived
physical
and
14
electronic
documents
and
instruments.
15
c.
Converting
physical
documents
to
electronic
documents
16
and,
if
it
is
possible
to
index
the
documents
during
the
17
conversion
to
meet
the
requirements
outlined
in
sections
18
331.606
and
558.49,
indexing
the
documents.
19
d.
Education
and
training
for
advancing
technology.
20
4.
The
treasurer,
on
behalf
of
the
recorder,
shall
establish
21
and
maintain
a
recorder’s
electronic
services
system
fund
into
22
which
all
moneys
collected
pursuant
to
subsection
5
shall
be
23
deposited.
Interest
earned
on
moneys
deposited
in
the
fund
24
shall
be
credited
to
the
recorder’s
electronic
services
system
25
fund.
26
5.
a.
From
the
total
fee
paid
for
the
recording
of
a
27
document
or
instrument
pursuant
to
subsection
1,
three
dollars
28
shall
be
transferred
to
the
recorder’s
electronic
services
29
system
fund.
The
recorder’s
electronic
services
system
fund
30
must
be
used
for
the
purposes
outlined
in
section
331.605B,
31
subsection
1.
32
b.
By
the
first
day
of
each
month,
the
treasurer
shall
33
transfer
the
moneys
deposited
into
the
recorder’s
electronic
34
services
system
fund
to
an
account
in
a
financial
institution
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designated
by
the
electronic
services
system.
1
6.
The
recorder
or
the
electronic
services
system
shall
2
make
available
any
information
required
by
the
county
auditor
3
or
auditor
of
state
concerning
the
moneys
collected
from
4
fees
under
this
section
and
the
uses
for
which
such
fees
are
5
expended.
6
Sec.
5.
Section
331.605B,
Code
2025,
is
amended
by
striking
7
the
section
and
inserting
in
lieu
thereof
the
following:
8
331.605B
Electronic
services
system
——
fees
collected
——
9
liability.
10
1.
The
governing
board
of
the
electronic
services
system
11
shall
create
and
implement
a
statewide
electronic
county
land
12
record
management
system
for
the
following
purposes:
13
a.
Enable
electronic
filing
to
record
documents.
14
b.
Provide
electronic
access
to
recorded
documents
to
the
15
public.
16
c.
Receive
electronic
payments
to
process
electronic
17
documents
for
recording.
18
d.
Implement
security
and
redaction
systems
to
protect
19
personally
identifiable
information.
20
e.
Integrate
with
other
appropriate
real
property
filing
or
21
management
systems.
22
f.
Establish
standards
for
processing,
recording,
indexing,
23
accessing,
and
archiving
documents
for
electronic
county
land
24
record
management
systems.
25
g.
Develop
a
notification
system
to
inform
a
user
when
26
electronic
filings
or
records
are
associated
with
the
27
user’s
name,
identified
property,
or
other
recorded
filing
28
information.
29
2.
The
electronic
services
system
may
collect
a
fee
of
not
30
more
than
three
dollars
per
recorded
document
to
receive
and
31
process
electronic
documents
for
recording.
An
additional
32
service
charge
may
be
added
for
credit
or
debit
card
payments.
33
The
moneys
collected
from
fees
to
receive
and
process
34
electronic
documents
for
recording
shall
be
used
for
the
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purposes
specified
in
subsection
1.
The
electronic
services
1
system
shall
collect
only
statutorily
authorized
fees
for
land
2
records
management
and
shall
not
collect
a
fee
for
viewing,
3
accessing,
or
printing
documents
in
the
statewide
electronic
4
county
land
record
management
system
unless
specifically
5
authorized
by
statute.
The
electronic
services
system
shall
6
not
provide
access
to
electronic
filings
or
records
on
a
batch
7
basis.
8
3.
Each
county
shall
participate
in
the
electronic
services
9
system
and
shall
comply
with
the
policies
and
procedures
10
established
by
the
governing
board
of
the
electronic
services
11
system.
The
board
of
supervisors
of
each
county,
on
behalf
12
of
each
county
recorder,
may
vote
to
amend
the
chapter
28E
13
agreement
with
other
counties
to
provide
for
the
ongoing
14
implementation
of
the
electronic
services
system
as
required
15
by
2005
Iowa
Acts,
ch.
179,
§101,
as
amended
by
2021
Iowa
Acts,
16
ch.
126,
§2,
and
this
Act.
17
4.
The
electronic
services
system
is
a
unit
of
local
18
government
for
purposes
of
chapter
670.
However,
a
person
19
who
has
contracted
with
the
governing
board
of
the
electronic
20
services
system
to
carry
out
the
duties
of
the
board
is
not
an
21
employee
for
purposes
of
chapter
670.
22
Sec.
6.
Section
331.606,
subsections
1
and
2,
Code
2025,
are
23
amended
to
read
as
follows:
24
1.
a.
In
addition
to
the
information
required
in
section
25
331.606B,
subsection
2,
section
558.49,
and
other
requirements
26
specified
by
law,
the
recorder
shall
note
in
the
electronic
27
county
land
record
management
system
the
date
of
filing
of
28
each
instrument,
the
number
and
character
,
type,
or
title
29
of
the
instrument,
and
the
name
of
each
grantor
and
grantee
30
named
in
the
instrument.
In
numbering
the
When
assigning
31
reference
numbers
to
documents
or
instruments,
the
recorder
may
32
start
with
the
number
one
immediately
following
the
date
of
33
annual
settlement
with
the
board
and
continue
to
number
them
34
consecutively
until
the
next
annual
settlement
with
the
board
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or
the
recorder
may
shall
start
with
number
one
on
the
first
1
working
day
of
the
calendar
year
and
continue
to
number
the
2
instruments
consecutively
until
the
last
working
day
of
the
3
calendar
year.
Reference
numbers
shall
include
only
numbers,
4
contain
no
more
than
eight
digits,
and
the
county
two-digit
5
number
and
four-digit
year
must
precede
each
reference
number.
6
The
recorder
may
also
assign
a
book
or
page
number
to
the
7
reference
number.
8
b.
Associated
and
antecedent
recording
references
shall
be
9
indexed
with
the
recorded
document.
10
c.
A
parcel
identification
number
shall
be
referenced
if
11
known
and
shall
not
be
modified
unless
the
modification
is
12
necessary
to
correct
an
error.
13
d.
A
legal
description
and
parsed
location
information
14
shall
be
indexed
if
known.
For
platted
land,
the
indexed
15
information
shall
include
the
lot,
block,
subdivision
name,
16
city
or
township,
and
county.
For
unplatted
land,
the
indexed
17
information
shall
include
the
section,
township,
range,
and
18
quarter
section.
Indexing
quarters
of
a
quarter
section
is
19
recommended
but
not
required.
20
e.
Any
additional
parcel
identifier
shall
be
indexed
as
an
21
additional
parcel
identifier
in
the
electronic
services
system.
22
2.
The
recorder
shall
also
note
in
the
index
the
exact
23
time
hour,
minute,
and
second
of
the
filing
recording
of
each
24
document
or
instrument.
25
Sec.
7.
Section
331.606A,
subsections
3
and
4,
Code
2025,
26
are
amended
to
read
as
follows:
27
3.
Redaction
from
electronic
documents.
Personally
28
identifiable
information
that
is
contained
in
electronic
29
documents
that
are
displayed
for
public
access
on
an
internet
30
site,
or
which
that
are
transferred
to
any
person,
shall
be
31
redacted
prior
to
displaying
or
transferring
the
documents.
32
Each
recorder
that
displays
electronic
documents
and
the
33
county
land
record
information
electronic
services
system
that
34
displays
electronic
documents
on
behalf
of
a
county
shall
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implement
a
system
for
redacting
personally
identifiable
1
information.
The
recorder
and
the
governing
board
of
the
2
county
land
record
information
electronic
services
system
shall
3
establish
a
procedure
by
which
individuals
may
request
that
4
personally
identifiable
information
contained
in
an
electronic
5
document
displayed
on
an
internet
site
be
redacted,
at
no
6
fee
to
the
requesting
individual.
The
requirements
of
this
7
subsection
shall
be
fully
implemented
not
later
than
December
8
31,
2011.
9
4.
Dissemination
of
documents.
Persons
who
have
contracted
10
with
a
county
recorder
or
the
governing
board
of
the
county
11
land
record
information
electronic
services
system
to
redact
12
personally
identifiable
information
from
electronic
documents
13
pursuant
to
subsection
3
shall
not
sell,
transfer,
or
otherwise
14
disseminate
the
electronic
documents
in
an
unaltered
or
15
redacted
form,
except
as
provided
for
in
the
contract.
16
Sec.
8.
Section
331.606A,
subsection
7,
Code
2025,
is
17
amended
by
striking
the
subsection
and
inserting
in
lieu
18
thereof
the
following:
19
7.
Redaction
of
names.
Upon
request
by
a
peace
officer,
20
as
defined
in
section
801.4,
civilian
employee
of
a
law
21
enforcement
agency,
or
state
or
federal
judicial
officer
22
or
state
or
federal
prosecutor,
the
county
assessor
or
the
23
county
assessor’s
staff,
or
the
county
recorder
or
the
county
24
recorder’s
staff,
shall
redact
the
requestor’s
name
contained
25
in
electronic
documents
that
are
displayed
for
public
access
26
through
an
internet
site.
Upon
request
by
a
former
peace
27
officer,
as
defined
in
section
801.4,
or
a
former
civilian
28
employee
of
a
law
enforcement
agency,
the
county
assessor
or
29
the
county
assessor’s
staff,
or
the
county
recorder
or
the
30
county
recorder’s
staff,
may
redact,
upon
the
presentation
of
31
evidence
that
a
compelling
safety
interest
is
served
by
doing
32
so,
the
requestor’s
name
contained
in
electronic
documents
that
33
are
displayed
for
public
access
through
an
internet
site.
This
34
subsection
does
not
apply
to
a
requestor
holding
or
seeking
35
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public
office.
The
county
assessor
and
the
county
recorder
1
shall
implement
a
process
without
charging
a
fee
to
facilitate
2
requests
pursuant
to
this
subsection.
3
Sec.
9.
Section
331.606B,
subsection
1,
Code
2025,
is
4
amended
to
read
as
follows:
5
1.
Except
as
otherwise
provided
in
subsection
7
,
the
county
6
recorder
shall
refuse
any
document
or
instrument
presented
7
for
recording
To
ensure
that
recorded
documents
are
legible
8
and
contain
all
required
information
in
order
to
facilitate
a
9
permanent
record
that
can
be
properly
archived
and
indexed,
a
10
recorder
may
decline
to
record
a
document
or
instrument
that
11
does
not
meet
the
following
requirements:
12
a.
Each
document
or
instrument
shall
consist
of
one
or
13
more
individual
pages
not
permanently
bound
or
in
a
continuous
14
form.
The
For
purposes
of
this
paragraph,
“continuous
form”
15
means
individual
one-sided
pages.
A
physical
document
or
16
instrument
presented
for
filing
shall
not
have
any
attachment
17
be
permanently
bound,
stapled
,
taped,
or
otherwise
affixed
18
to
any
page
except
as
necessary
to
comply
with
statutory
19
requirements
and
must
contain
text
or
graphics
on
only
one
20
side
.
However,
the
The
individual
pages
of
a
document
or
21
instrument
may
be
stapled
clipped
together
for
presentation
for
22
recording.
A
document
or
instrument
containing
a
label
that
23
is
firmly
attached
with
a
bar
code
or
return
address
may
be
24
accepted
for
recording.
25
b.
All
preprinted
text
shall
must
be
legible
and
the
font
26
at
least
eight
ten
point
in
size
and
no
more
than
twenty
27
characters
and
spaces
per
inch
,
except
that
the
font
may
be
28
eight
point
in
size
if
the
document
is
a
plat
or
survey
.
All
29
other
text
typed
or
computer
generated,
including
but
not
30
limited
to
all
names
of
parties
to
an
agreement,
shall
be
at
31
least
ten
point
in
size
and
no
more
than
sixteen
characters
32
and
spaces
per
inch.
If
a
document
or
instrument,
other
than
33
a
plat
or
survey
or
a
drawing
related
to
a
plat
or
survey,
34
presented
for
recording
contains
type
smaller
than
eight
point
35
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type
for
the
preprinted
text
and
ten
point
type
for
all
other
1
text,
the
document
or
instrument
shall
be
accompanied
by
an
2
exact
typewritten
or
printed
copy
that
meets
the
requirements
3
of
this
section
.
4
c.
Each
document
shall
be
of
sufficient
legibility
to
5
produce
a
clear
reproduction.
If
a
A
document
or
instrument,
6
other
than
a
plat
or
survey
or
a
drawing
related
to
a
plat
or
7
survey,
that
is
not
fully
or
partially
sufficiently
legible
8
to
produce
a
clear
reproduction
,
the
document
or
instrument
9
shall
be
accompanied
by
an
exact
typewritten
or
printed
copy
10
that
meets
the
type
size
requirements
of
paragraph
“b”
and
11
shall
a
legible
copy
of
the
full
or
partial
page,
which
will
be
12
recorded
contemporaneously
as
additional
pages
of
the
document
13
or
instrument.
14
d.
Each
A
physical
document
or
instrument
,
other
than
a
plat
15
or
survey
or
a
drawing
related
to
a
plat
or
survey,
shall
must
16
be
on
standard
white
paper
of
not
less
than
twenty-pound
weight
17
without
watermarks
or
other
visible
inclusions
markings
.
All
18
text
within
the
document
or
instrument
shall
be
of
sufficient
19
color
and
clarity
to
ensure
that
the
text
is
readable
when
20
reproduced
from
the
record.
21
e.
All
signatures
on
a
document
or
instrument
shall
be
in
22
black
or
dark
blue
ink
and
of
sufficient
color
and
clarity
to
23
ensure
that
the
signatures
are
readable
discernible
when
the
24
document
or
instrument
is
reproduced
from
the
record.
The
25
corresponding
name
shall
must
be
typed,
printed
,
or
stamped
26
beneath
the
original
signature.
The
typing
or
printing
of
a
27
name
or
the
application
of
an
embossed
or
inked
stamp
shall
28
not
cover
or
otherwise
materially
interfere
with
any
part
29
of
the
document
or
instrument
except
where
when
provided
by
30
law.
Failure
to
print
or
type
signatures
as
provided
in
this
31
paragraph
does
not
invalidate
the
document
or
instrument.
32
f.
The
first
page
of
each
document
or
instrument,
other
33
than
a
plat
or
survey
or
a
drawing
related
to
a
plat
or
survey,
34
shall
have
a
top
margin
of
at
least
three
inches
of
vertical
35
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space
from
left
to
right
which
shall
be
reserved
one-half
of
1
one
inch.
If
the
document
or
instrument
does
not
include
a
2
cover
page,
then
there
must
be
a
blank
rectangular
space
with
3
the
dimensions
of
three
and
three-fourths
inches
in
width
and
4
two
and
one-half
inches
in
height
adjacent
to
the
margin
on
the
5
first
page
and
designated
for
the
recorder’s
use.
All
other
6
margins
on
the
document
or
instrument
shall
be
a
minimum
of
7
three-fourths
of
one
inch.
Nonessential
information
including
8
but
not
limited
to
form
numbers,
page
numbers,
or
customer
9
notations
may
be
placed
in
a
margin
except
the
top
margin.
The
10
recorder
shall
not
incur
any
liability
for
not
showing
a
seal
11
or
information
that
extends
beyond
the
margin
of
the
permanent
12
archival
record.
13
g.
Each
A
document
or
instrument
presented
for
recording
14
shall
meet
the
requirements
of
section
331.606A,
subsection
2
15
not
include
personally
identifiable
information
unless
redacted
16
in
accordance
with
section
331.606A,
subsection
3
.
17
Sec.
10.
Section
331.606B,
subsection
2,
unnumbered
18
paragraph
1,
Code
2025,
is
amended
to
read
as
follows:
19
Each
document
or
instrument,
other
than
a
plat
or
survey
or
20
a
drawing
related
to
a
plat
or
survey,
that
is
presented
for
21
recording
shall
contain
the
following
information
on
the
first
22
page
below
the
three-inch
margin
or
on
a
cover
page
:
23
Sec.
11.
Section
331.606B,
subsection
2,
paragraphs
a,
d,
24
and
i,
Code
2025,
are
amended
to
read
as
follows:
25
a.
The
name,
address,
and
either
the
telephone
number
or
26
email
address
of
the
individual
who
prepared
the
document
,
or
27
the
contact
information
for
an
individual
familiar
with
the
28
document
or
instrument
who
is
able
to
address
questions
from
29
the
recorder
.
30
d.
The
title
or
type
of
the
document
or
instrument.
31
i.
A
document
or
instrument
number
for
statutory
32
requirements
Associated
and
antecedent
recording
references
,
33
if
applicable.
34
Sec.
12.
Section
331.606B,
subsection
3,
Code
2025,
is
35
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amended
to
read
as
follows:
1
3.
A
cover
page
meeting
the
requirements
of
section
2
331.606B,
subsection
1,
may
be
included
with
the
document
3
or
instrument
and
will
be
recorded
contemporaneously
as
an
4
additional
page
of
the
document
or
instrument.
If
insufficient
5
space
exists
on
the
first
page
or
the
cover
page
for
all
of
the
6
information
described
in
subsection
2
,
the
person
presenting
7
the
document
for
recording
must
identify
on
the
first
page
8
or
the
cover
page
a
page
reference
of
for
the
document
or
9
instrument
where
the
required
information
is
located
shall
be
10
noted
on
the
first
page
can
be
located
.
11
Sec.
13.
Section
331.606B,
subsection
4,
Code
2025,
is
12
amended
by
striking
the
subsection
and
inserting
in
lieu
13
thereof
the
following:
14
4.
A
recording
of
a
document
or
instrument
evidencing
a
15
transaction
for
the
conveyance
or
assignment
of
property,
16
transactions
related
to
the
property’s
financing,
or
a
release
17
of
a
legal
or
financial
obligation
on
the
property
applies
18
solely
to
the
parties
identified
and
participating
in
the
19
recorded
transaction
and
not
any
other
party
concerning
any
20
other
transaction.
21
Sec.
14.
Section
331.606B,
subsection
6,
Code
2025,
is
22
amended
to
read
as
follows:
23
6.
A
physical
document
or
instrument
rejected
declined
24
for
recording
by
a
recorder
shall
be
returned
to
the
preparer
25
or
presenter
accompanied
by
an
explanation
of
the
reason
26
for
rejection
declining
the
document
or
instrument
and
any
27
information
necessary
to
correct
the
defect
.
A
person
who
28
files
an
electronic
document
or
instrument
declined
for
29
recording
by
a
recorder
shall
be
notified
by
the
recorder
that
30
the
document
or
instrument
has
been
declined,
the
reason
the
31
document
or
instrument
has
been
declined,
and
any
information
32
necessary
to
correct
the
defect.
If
the
recording
fee
for
an
33
electronic
document
or
instrument
was
calculated
and
processed
34
incorrectly,
the
person
who
filed
the
document
or
instrument
35
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shall
be
notified
of
the
error
and
the
reason
for
the
fee
1
adjustment
by
the
recorder.
2
Sec.
15.
Section
331.606B,
subsection
7,
Code
2025,
is
3
amended
by
striking
the
subsection.
4
Sec.
16.
NEW
SECTION
.
331.612
Recording
of
surveys.
5
1.
Notwithstanding
section
331.606B,
the
following
6
document
or
document
formatting
standards
shall
apply
to
7
surveys
submitted
by
licensed
professional
land
surveyors
for
8
recording:
9
a.
All
text
must
be
legible
and
the
font
at
least
eight
10
point
in
size.
11
b.
All
text
font,
signatures,
and
drawings
must
have
12
sufficient
weight,
contrast,
and
darkness
to
produce
a
clear
13
reproduction.
14
c.
A
survey
presented
to
a
recorder
or
submitted
15
electronically
through
the
electronic
services
system
must
16
be
on
standard
white
paper
with
a
width
of
not
larger
than
17
twenty-four
inches
and
a
length
of
not
larger
than
thirty-six
18
inches
without
watermarks
or
other
visible
markings.
A
larger
19
survey
document
that
is
scanned
or
digitized
must
be
legible
20
and
maintain
the
original
scale
of
the
document
in
order
to
be
21
accepted.
22
d.
The
survey
must
contain
an
index
legend
as
outlined
in
23
subsection
2.
24
e.
A
survey
must
provide
a
cover
page
or
a
blank
rectangular
25
space
on
the
first
page
with
the
dimensions
of
three
and
26
three-fourths
inches
in
width
and
two
and
one-half
inches
in
27
height
designated
for
the
recorder’s
use.
28
2.
A
survey
must
contain
an
index
legend
consisting
of
a
29
compact
table
or
a
grid
with
lines
that
provides
the
following
30
information:
31
a.
County
name.
32
b.
A
legal
description
and
parsed
location
information.
33
For
platted
land,
the
indexed
information
shall
include
the
34
lot,
block,
subdivision
name,
city
or
township,
and
county.
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For
unplatted
land,
the
indexed
information
shall
include
1
the
section,
township,
range,
and
quarter
section.
Indexing
2
quarters
of
a
quarter
section
is
recommended
but
not
required.
3
c.
The
parcel
identification
number
and
additional
parcel
4
identifier,
if
applicable.
5
d.
Proprietor’s
name.
6
e.
Requester’s
name.
7
f.
Associated
reference
numbers
for
previously
recorded
8
surveys.
9
g.
The
surveyor’s
name,
address,
and
phone
number
or
email
10
address.
11
h.
Information
necessary
for
the
county
recorder
to
return
12
the
survey
document.
13
i.
If
the
survey
document
is
a
monument
preservation
14
certificate,
the
name
of
the
government
entity
requesting
the
15
certification
in
accordance
with
section
355.6A.
16
Sec.
17.
Section
354.18,
subsection
2,
Code
2025,
is
amended
17
to
read
as
follows:
18
2.
The
recorder
shall
examine
each
plat
of
survey
and
19
subdivision
plat
to
determine
whether
the
plat
is
clearly
20
legible
and
whether
the
approval
by
the
applicable
governing
21
body
and
the
other
attachments
required
by
this
chapter
are
22
presented
with
the
plat.
The
recorder
shall
also
keep
a
23
reproducible
physical
or
electronic
copy
of
the
plat
from
24
which
legible
copies
can
be
made.
The
When
a
physical
plat
is
25
presented
for
recording,
the
recorder
may
specify
the
material
26
and
the
size
of
the
plat
,
accepted
for
recording
as
long
as
the
27
document
is
not
less
than
eight
and
one-half
inches
in
width
by
28
eleven
inches
,
that
will
be
accepted
for
recording
in
order
to
29
comply
with
this
section
in
height
.
The
recorder
must
accept
a
30
plat
or
subdivision
plat
meeting
the
requirements
of
section
31
355.7,
355.7A,
or
355.8,
respectively,
submitted
electronically
32
through
the
electronic
services
system.
The
recorder
shall
not
33
record
a
subdivision
plat
that
violates
this
chapter
.
34
Sec.
18.
Section
355.6A,
subsection
4,
paragraphs
a
and
b,
35
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Code
2025,
are
amended
to
read
as
follows:
1
a.
The
monument
preservation
certificate
shall
be
filed
with
2
the
county
recorder
pursuant
to
section
331.606B,
subsection
5
,
3
no
later
than
thirty
days
after
the
certificate
is
signed
by
4
the
surveyor.
5
b.
The
county
recorder
shall
index
the
monument
preservation
6
certificate
according
to
the
township,
range,
section
number,
7
and
quarter
section
on
in
which
the
monument
is
located
within
.
8
If
the
monument
is
located
within
an
official
plat,
the
county
9
recorder
shall
also
index
the
certificate
alphabetically
by
the
10
official
plat
name.
11
Sec.
19.
Section
355.6A,
subsection
4,
paragraph
c,
Code
12
2025,
is
amended
by
striking
the
paragraph.
13
Sec.
20.
Section
355.12,
Code
2025,
is
amended
to
read
as
14
follows:
15
355.12
Indexing
of
survey
documents
by
recorder.
16
The
recorder
shall
index
survey
documents
and
United
States
17
public
land
corner
certificates
submitted
in
accordance
with
18
section
331.612,
subsection
2,
paragraph
“b”
,
by
township,
19
range,
and
section
number.
If
the
survey
is
in
a
recorded
20
subdivision,
the
recorder
shall
also
index
the
document
21
alphabetically
by
subdivision
name.
22
Sec.
21.
Section
670.2,
subsection
2,
Code
2025,
is
amended
23
to
read
as
follows:
24
2.
For
the
purposes
of
this
chapter
,
“employee”
includes
a
25
person
who
performs
services
for
a
municipality
whether
or
not
26
the
person
is
compensated
for
the
services,
unless
the
services
27
are
performed
only
as
an
incident
to
the
person’s
attendance
28
at
a
municipality
function.
“Employee”
does
not
include
29
contractors
employed
by
the
governing
board
of
the
electronic
30
services
system
to
provide
services
in
accordance
with
section
31
331.605B.
32
Sec.
22.
2005
Iowa
Acts,
chapter
179,
section
101,
33
subsection
1,
as
amended
by
2021
Iowa
Acts,
chapter
126,
34
section
2,
is
amended
to
read
as
follows:
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1.
The
board
of
supervisors
of
each
county,
on
behalf
of
1
each
county
recorder,
shall
execute
a
chapter
28E
agreement
2
with
the
other
counties
for
the
implementation
of
the
county
3
land
record
information
electronic
services
system
to
create
4
and
implement
a
statewide
electronic
county
land
record
5
management
system
.
6
Sec.
23.
TRANSITION.
Any
moneys
remaining
in
each
county’s
7
county
recorder’s
records
management
fund,
as
described
in
8
section
331.604,
subsection
2,
paragraph
“a”,
Code
2025,
as
9
of
the
effective
date
of
this
Act
shall
be
transferred
to
the
10
respective
county’s
recorder’s
technology
advancement
fund,
as
11
described
in
section
331.604,
subsection
2,
as
amended
by
this
12
Act.
Any
moneys
remaining
in
each
county’s
county
recorder’s
13
electronic
transaction
fund,
as
described
in
section
331.604,
14
subsection
3,
paragraph
“c”,
Code
2025,
as
of
the
effective
15
date
of
this
Act
shall
be
transferred
to
the
respective
16
county’s
recorder’s
electronic
services
system
fund,
as
17
described
in
section
331.604,
subsection
4,
as
amended
by
this
18
Act.
Any
moneys
remaining
in
the
local
government
electronic
19
transaction
fund,
as
described
in
section
331.604,
subsection
20
3,
paragraph
“d”,
Code
2025,
after
the
effective
date
of
this
21
Act
are
appropriated
to
the
treasurer
of
state
to
be
used
by
22
the
treasurer
of
state
to
assist
the
governing
board
of
the
23
electronic
services
system
in
accomplishing
the
purposes
stated
24
in
section
331.605B,
subsection
1,
as
amended
by
this
Act.
25
Sec.
24.
EFFECTIVE
DATE.
The
following
takes
effect
January
26
1,
2026:
27
The
portion
of
the
section
of
this
Act
amending
section
28
331.606,
subsection
1.
29
EXPLANATION
30
The
inclusion
of
this
explanation
does
not
constitute
agreement
with
31
the
explanation’s
substance
by
the
members
of
the
general
assembly.
32
This
bill
relates
to
certain
required
document
criteria
to
33
file
documents
and
instruments
with
county
recorders,
fees
34
paid
for
recording
documents,
funds
created
for
recorders
and
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the
electronic
services
system
and
associated
authorization
1
for
spending
moneys
in
those
funds
for
certain
purposes,
the
2
creation
of
the
electronic
services
system,
organized
by
an
3
agreement
pursuant
to
Code
chapter
28E
(28E
agreement),
and
4
the
electronic
filing
system
used
to
accept,
manage,
and
make
5
available
county
recorder
filings
electronically.
Under
6
current
law,
county
recorders
are
required
to
execute
a
28E
7
agreement
with
other
counties
to
implement
a
county
land
8
record
information
system
in
accordance
with
2005
Iowa
Acts,
9
chapter
179,
section
101,
subsection
1,
as
amended
by
2021
Iowa
10
Acts,
chapter
126,
section
2.
The
bill
amends
this
provision
11
to
require
county
recorders
to
enter
into
a
28E
agreement
12
to
create
and
implement
the
electronic
services
system,
a
13
statewide
electronic
county
land
record
management
system.
The
14
bill
defines
“electronic
services
system”
as
the
organization
15
formed
under
the
28E
agreement.
The
electronic
services
system
16
is
also
the
name
of
the
actual
electronic
system
implemented
to
17
accept,
manage,
and
make
available
records
filed
with
a
county
18
recorder.
19
Several
sections
of
Code
chapter
331,
subchapter
V,
20
part
3,
pertaining
to
the
county
recorder
are
amended
to
21
specify
certain
requirements
for
documents
or
instruments
22
submitted
to
a
county
recorder
for
filing
either
in
person
23
or
electronically.
Many
of
these
requirements
pertain
to
24
required
recording
references,
indexing,
formatting,
text,
25
margin
sizes,
and
document
size
limitations
with
an
emphasis
on
26
legibility.
References
to
the
county
land
record
information
27
system
are
removed
throughout
Code
chapter
331
and
replaced
28
with
“electronic
services
system”.
29
Under
current
law,
in
addition
to
the
$5
county
recorders
30
collect
for
each
page
of
a
document
or
instrument
filed
in
31
the
county
recorder’s
office,
$1
is
collected
for
the
county
32
recorder’s
records
management
fund,
and
$1
is
collected
for
33
the
county
recorder’s
electronic
transaction
fund.
The
bill
34
changes
the
fees
to
a
flat
fee
of
$10
for
each
page
filed
or
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recorded
in
the
recorder’s
office,
with
a
maximum
recording
fee
1
of
$500
for
50
or
more
pages
filed.
From
the
total
fee
of
$10
2
per
page
of
a
document
or
instrument
filed
with
a
recorder,
$2
3
is
transferred
to
the
recorder’s
technology
advancement
fund
4
and
$3
is
transferred
to
the
recorder’s
electronic
services
5
system
fund.
6
The
bill
eliminates
the
county
recorder’s
records
management
7
funds
and
creates
recorder’s
technology
advancement
funds
to
8
be
used
for
the
following
purposes:
maintaining
and
improving
9
equipment,
software,
and
systems;
preserving
and
maintaining
10
archived
physical
and
electronic
documents
or
instruments;
11
converting
physical
documents
to
electronic
documents;
and
12
education
and
training
for
advancing
technology.
The
bill
13
eliminates
the
county
recorder’s
electronic
transaction
funds
14
and
creates
recorder’s
electronic
services
funds.
By
the
first
15
day
of
each
month,
the
treasurer
shall
transfer
the
moneys
16
deposited
into
the
recorder’s
electronic
services
system
fund
17
to
an
account
in
a
financial
institution
designated
by
the
18
governing
board
of
the
electronic
services
system
to
be
used
19
as
outlined
in
new
Code
section
331.605B
for
the
following
20
purposes:
to
enable
electronic
filing
for
recording
documents;
21
to
provide
electronic
access
to
recorded
public
documents;
to
22
receive
electronic
payments
to
process
electronic
documents
23
for
recording;
to
implement
security
and
redaction
systems
to
24
protect
personally
identifiable
information;
to
integrate
with
25
other
appropriate
real
property
filing
or
management
systems;
26
to
establish
standards
for
processing,
recording,
indexing,
27
accessing,
and
archiving
documents
for
electronic
county
land
28
record
management
systems;
and
to
develop
a
notification
system
29
for
users
when
electronic
filings
or
records
are
associated
30
with
the
user’s
name,
property,
or
other
recorded
filing
31
information.
The
recorder
or
the
electronic
services
system
32
shall
make
available
any
information
required
by
the
county
33
auditor
or
auditor
of
state
concerning
the
moneys
collected
34
from
fees
and
the
uses
for
which
such
fees
are
expended.
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The
county
treasurer
must
transfer
moneys
remaining
in
the
1
county
recorder’s
records
management
fund
to
the
recorder’s
2
technology
advancement
fund
and
moneys
remaining
in
the
county
3
recorder’s
electronic
transaction
fund
to
the
recorder’s
4
electronic
services
fund
on
the
effective
date
of
the
bill.
5
The
bill
provides
that
any
moneys
remaining
in
the
local
6
government
electronic
transaction
fund
after
the
effective
date
7
of
the
bill
are
appropriated
to
the
treasurer
of
state
to
be
8
used
by
the
treasurer
of
state
to
assist
the
governing
board
of
9
the
electronic
services
system
in
accomplishing
the
purposes
10
stated
in
Code
section
331.605B(1).
11
The
electronic
services
system
may
collect
a
fee
of
not
more
12
than
$3
per
recorded
document,
along
with
any
service
charges
13
associated
with
a
credit
or
debit
card
payment,
to
receive
and
14
process
a
document
or
instrument.
Moneys
collected
from
these
15
fees
by
the
electronic
services
system
must
be
used
for
the
16
same
purposes
as
the
recorder’s
electronic
services
fund.
The
17
electronic
services
system
cannot
charge
a
fee
for
viewing,
18
accessing,
or
printing
records
and
cannot
provide
access
to
19
records
on
a
batch
basis.
20
The
bill
limits
tort
liability
of
government
subdivisions
21
by
excluding
contractors
hired
by
the
governing
board
of
the
22
electronic
services
systems
from
government
employees.
23
The
bill
creates
a
process
for
a
county
recorder
to
decline
24
acceptance
of
a
physical
or
electronic
document
and
to
provide
25
information
to
the
filer
to
correct
the
defect.
A
recorder’s
26
ability
to
collect
an
additional
recording
fee
of
$10
per
27
document
to
accept
nonconforming
documents
is
eliminated.
28
The
information
required
to
be
included
by
a
recorder
29
who
is
filing
and
indexing
documents
or
instruments
into
the
30
electronic
county
land
record
management
system
is
outlined
31
and
includes
how
reference
numbers
must
be
determined
and
32
applied
to
filings
each
calendar
year,
the
use
of
only
numeric
33
references
containing
no
more
than
eight
digits
preceded
by
34
a
county
two-digit
code
and
four-digit
year,
and
indexing
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requirements
for
certain
recorded
documents
associated
with
1
the
recording.
Additionally,
the
following
shall
be
indexed
2
if
known:
a
parcel
identification
number;
a
legal
description
3
and
parsed
location
information
including
platted
and
unplatted
4
information;
and
any
additional
parcel
identifiers
used
by
a
5
recorder.
The
indexing
and
recording
requirements
outlined
in
6
the
bill
take
effect
January
1,
2026.
Additionally,
a
recorder
7
must
note
in
the
index
the
exact
hour,
minute,
and
second
a
8
document
or
instrument
is
recorded.
9
The
bill
provides
for
the
recording
of
surveys
in
new
Code
10
section
331.612.
Specific
text
sizing
and
formatting
along
11
with
page
sizing,
index
legend
requirements,
and
other
required
12
information
for
surveys,
plats,
subdivision
plats,
and
monument
13
preservation
certificates,
with
an
emphasis
on
legibility,
14
are
provided.
The
recorder
must
accept
a
plat
or
subdivision
15
plat
that
meets
the
requirements
outlined
in
Code
section
16
355.7,
355.7A,
or
355.8
submitted
electronically
through
the
17
electronic
services
system.
The
bill
also
provides
for
the
use
18
of
cover
pages
when
submitting
the
information
required
in
Code
19
section
331.606B(2)
and
outlines
the
location
on
the
first
page
20
where
the
information
must
be
provided
when
filing
a
document
21
with
the
county
recorder
along
with
providing
guidelines
for
22
including
designated
space
for
a
county
recorder’s
use.
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