Bill Text: IA SSB3145 | 2023-2024 | 90th General Assembly | Introduced
Bill Title: A bill for an act relating to state agency strategic planning and data collection.(See SF 2379.)
Spectrum: Committee Bill
Status: (Introduced - Dead) 2024-02-14 - Committee report approving bill, renumbered as SF 2379. [SSB3145 Detail]
Download: Iowa-2023-SSB3145-Introduced.html
Senate
Study
Bill
3145
-
Introduced
SENATE/HOUSE
FILE
_____
BY
(PROPOSED
DEPARTMENT
OF
MANAGEMENT
BILL)
A
BILL
FOR
An
Act
relating
to
state
agency
strategic
planning
and
data
1
collection.
2
BE
IT
ENACTED
BY
THE
GENERAL
ASSEMBLY
OF
THE
STATE
OF
IOWA:
3
TLSB
5388XD
(5)
90
sc/ns
S.F.
_____
H.F.
_____
Section
1.
Section
8.22,
subsection
4,
Code
2024,
is
amended
1
to
read
as
follows:
2
4.
Part
IV
——
Strategic
plan.
Part
IV
shall
include
an
3
explanation
that
correlates
the
budget
with
the
enterprise
4
strategic
plan
adopted
priorities
established
pursuant
to
5
section
8E.204
8E.205
.
The
budget
shall
provide
an
explanation
6
of
appropriations
recommended
for
the
administration
and
7
maintenance
of
an
agency
as
defined
in
section
8E.103
with
8
the
general
evaluation
of
the
agency
in
meeting
enterprise
9
strategic
goals
priorities
,
including
identifying
goals
that
10
require
legislation.
11
Sec.
2.
Section
8.23,
subsection
1,
paragraph
b,
Code
2024,
12
is
amended
to
read
as
follows:
13
b.
The
budget
estimates
for
an
agency
as
defined
in
14
section
8E.103
shall
be
based
on
achieving
goals
contained
15
in
the
enterprise
strategic
plan
priorities
and
the
agency’s
16
strategic
plan
as
provided
for
in
chapter
8E
.
The
estimates
17
shall
be
accompanied
by
a
description
of
the
measurable
and
18
other
results
to
be
achieved
by
the
agency.
Performance
19
measures
shall
be
based
on
the
goals
developed
pursuant
to
20
sections
8E.204,
8E.205
,
8E.206
,
and
8E.208
.
The
estimates
21
shall
be
accompanied
by
an
explanation
of
the
manner
in
which
22
appropriations
requested
for
the
administration
and
maintenance
23
of
the
agency
meet
goals
contained
in
the
enterprise
strategic
24
plan
priorities
and
the
agency’s
strategic
plan,
including
25
identifying
goals
that
require
legislation.
26
Sec.
3.
Section
8.35A,
subsection
5,
Code
2024,
is
amended
27
to
read
as
follows:
28
5.
The
department
shall
transmit
the
enterprise
strategic
29
plan
priorities
and
related
information
and
an
agency
shall
30
transmit
its
agency
strategic
plan,
performance
report,
31
and
related
information
as
required
by
chapter
8E
to
the
32
legislative
services
agency.
33
Sec.
4.
Section
8E.103,
Code
2024,
is
amended
by
striking
34
the
section
and
inserting
in
lieu
thereof
the
following:
35
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H.F.
_____
8E.103
Definitions.
1
As
used
in
this
chapter,
unless
the
context
otherwise
2
requires:
3
1.
“Agency”
means
all
departments
or
boards
within
the
4
executive
branch,
excluding
agencies
associated
with
elected
5
officials.
6
2.
“Department”
means
the
department
of
management.
7
Sec.
5.
Section
8E.104,
Code
2024,
is
amended
to
read
as
8
follows:
9
8E.104
Administration.
10
The
department
shall
oversee
the
administration
of
this
11
chapter
in
cooperation
with
agencies
as
provided
in
this
12
chapter
.
The
department
and
shall
adopt
rules
,
guidance,
and
13
guidelines
as
necessary
in
order
to
administer
this
chapter
.
14
However,
the
state
board
of
regents
shall
oversee
and
implement
15
the
provisions
of
this
chapter
for
institutions
governed
under
16
chapter
262
.
For
purposes
of
this
chapter,
where
records
and
17
data
are
specifically
required
to
support
enterprise-wide
18
initiatives,
planning
or
policy
development,
cross-agency
19
collaboration,
or
performance
or
risk
assessments,
each
agency
20
shall
share
records
or
data
with
the
department
notwithstanding
21
any
other
provision
of
law
restricting
or
limiting
such
22
sharing.
23
Sec.
6.
Section
8E.201,
Code
2024,
is
amended
to
read
as
24
follows:
25
8E.201
Agency
duties
and
powers.
26
Each
agency
shall
administer
the
application
of
this
chapter
27
to
the
agency
in
cooperation
with
the
department.
Each
agency
28
shall
measure
and
monitor
operations
and
progress
toward
29
achieving
goals
which
relate
to
programs
administered
by
the
30
agency
pursuant
to
the
enterprise
strategic
plan
priorities
,
31
the
agency
strategic
plan,
and
the
agency
performance
32
operational
plan.
33
Sec.
7.
Section
8E.202,
Code
2024,
is
amended
by
striking
34
the
section
and
inserting
in
lieu
thereof
the
following:
35
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H.F.
_____
8E.202
Access.
1
The
department
and
each
agency
shall
provide
for
the
widest
2
possible
dissemination
of
and
access
to
agency
strategic
plans,
3
agency
operational
plans,
data,
and
reports,
while
assuring
4
adequate
protections
are
in
place
to
safeguard
sensitive
5
and
confidential
information
and
data.
This
section
does
6
not
require
the
department
or
an
agency
to
publicly
release
7
information
which
is
classified
as
a
confidential
record
under
8
law.
9
Sec.
8.
Section
8E.204,
Code
2024,
is
amended
to
read
as
10
follows:
11
8E.204
Adoption
and
revision
of
an
enterprise
strategic
plan
12
and
agency
Agency
strategic
plans.
13
1.
The
department,
in
consultation
with
agencies,
shall
14
adopt
an
enterprise
strategic
plan.
Each
agency
shall
adopt
15
an
agency
strategic
plan
aligned
with
the
enterprise
strategic
16
plan
priorities
where
possible.
Plans
must
follow
a
format
17
and
include
elements
as
determined
by
the
department
in
18
consultation
with
agencies.
The
purposes
of
agency
strategic
19
plans
are
to
promote
long-term
and
broad
thinking,
focus
on
20
results
for
Iowans,
and
facilitate
implementation
of
enterprise
21
priorities
.
22
2.
The
department
or
an
Each
agency
shall
adopt
and
23
revise
a
strategic
plan
which
includes
input
from
customers
24
and
stakeholders
following
an
opportunity
for
broad
public
25
participation
in
strategic
planning.
The
department
or
an
26
agency
developing
or
revising
a
strategic
plan
shall
include
27
input
from
state
employees,
including
written
and
oral
28
comments.
Upon
adoption
of
the
enterprise
strategic
plan
by
29
the
department,
the
plan
shall
be
disseminated
to
each
agency
30
and
made
available
to
all
state
employees.
Upon
adoption
of
31
the
agency’s
strategic
plan,
the
agency
shall
provide
the
32
department
with
a
copy
of
the
agency
strategic
plan
and
make
33
the
strategic
plan
available
to
all
agency
employees.
The
34
enterprise
strategic
plan
and
all
All
agency
strategic
plans
35
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S.F.
_____
H.F.
_____
shall
be
available
to
the
public.
1
3.
The
department
and
agencies
shall
annually
review
2
the
enterprise
strategic
plan.
An
agency
shall
conduct
an
3
annual
review
of
its
agency
strategic
plan.
Revisions
in
the
4
strategic
plan
may
be
prompted
by
a
reexamination
of
enterprise
5
or
agency
priorities
or
the
need
to
redirect
state
resources
6
based
on
new
circumstances,
including
events
or
trends.
7
Sec.
9.
Section
8E.205,
Code
2024,
is
amended
by
striking
8
the
section
and
inserting
in
lieu
thereof
the
following:
9
8E.205
Enterprise
priorities.
10
The
enterprise
priorities,
as
established
annually
by
the
11
governor,
shall
serve
as
a
launch
point
for
developing
and
12
updating
agency
strategic
plans
and
identifying
the
major
areas
13
of
focus
in
achieving
the
governor’s
vision
for
the
state
of
14
Iowa.
15
Sec.
10.
Section
8E.207,
Code
2024,
is
amended
by
striking
16
the
section
and
inserting
in
lieu
thereof
the
following:
17
8E.207
Agency
operational
plans.
18
Each
agency
shall
develop
a
plan
to
guide
its
day-to-day
19
operations.
The
plan
must
outline
the
agency’s
organizational
20
structure,
the
general
duties
of
its
organizational
subunits,
21
and
metrics
and
measures
used
to
monitor
operations,
as
well
as
22
highlight
initiatives
and
targets
related
to
agency
strategic
23
plan
goals
or
other
improvement
goals.
Agencies
shall
update
24
operational
plans
annually.
25
Sec.
11.
Section
8E.208,
Code
2024,
is
amended
to
read
as
26
follows:
27
8E.208
Performance
Metrics
and
measures
,
performance
targets,
28
and
performance
data
.
29
1.
The
department,
in
consultation
with
agencies,
shall
30
establish
guidelines
that
will
be
used
to
create
performance
31
measures,
performance
targets,
and
data
sources
for
each
agency
32
and
each
agency’s
functions.
Each
agency
shall
identify,
33
collect,
and
maintain
data
for
metrics
and
measures
critical
to
34
monitoring
and
assessing
the
performance
of
their
operations.
35
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2.
Performance
measurement
Measurement
is
essential
to
1
monitoring
operations
and
ensuring
adequate
accountability
2
over
public
resources
and
the
exchange
of
public
resources
3
for
desirable
and
acceptable
public
benefits
.
Performance
4
measurement
must
include
an
assessment
of
whether
agencies
5
Each
agency
shall
have
adequate
control
procedures
in
place,
6
and
be
able
to
assess
whether
those
control
procedures
are
7
operating
effectively,
to
determine
that
agencies
are
receiving
8
or
providing
services
of
adequate
quality,
public
resources
are
9
being
used
effectively
and
efficiently,
and
public
resources
10
are
being
used
for
appropriate
and
meaningful
activities.
11
Sec.
12.
Section
8E.209,
Code
2024,
is
amended
by
striking
12
the
section
and
inserting
in
lieu
thereof
the
following:
13
8E.209
Records
and
data.
14
Each
agency
is
responsible
for
classifying
records
and
data
15
to
facilitate
safeguarding
its
own
information
and
making
that
16
information
available
to
appropriate
audiences.
The
department
17
may
review
any
records
and
data
an
agency
collects,
creates,
18
and
maintains
for
purposes
of
monitoring
their
operations
and
19
assessing
performance.
Upon
the
department’s
request,
an
20
agency
shall
provide
the
department
with
and
routinely
update
21
such
records
and
data
that
support
enterprise-wide
initiatives,
22
planning
or
policy
development,
cross-agency
collaboration,
or
23
performance
or
risk
assessments.
Data
must
be
as
granular
as
24
possible
and
include
key
dates
and
characteristics
critical
to
25
monitoring
and
assessing
performance
and
facilitating
insights.
26
Each
agency
shall
provide
data
in
a
format
required
by
the
27
department
and
update
the
data
on
a
schedule
appropriate
for
28
the
data.
29
Sec.
13.
Section
8E.210,
Code
2024,
is
amended
to
read
as
30
follows:
31
8E.210
Reporting
requirements
.
32
1.
Each
agency
shall
prepare
an
annual
performance
report
33
stating
the
agency’s
reports
highlighting
progress
in
meeting
34
performance
targets
and
achieving
its
goals
consistent
with
35
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_____
H.F.
_____
the
enterprise
strategic
plan,
based
on
measures
and
targets
1
outlined
in
its
agency
strategic
plan
,
and
its
performance
2
operational
plan
using
data
.
An
annual
performance
report
3
shall
include
a
description
of
how
the
agency
has
reallocated
4
human
and
material
resources
in
the
previous
fiscal
year.
5
The
department,
in
conjunction
with
agencies,
shall
develop
6
guidelines
for
annual
performance
reports,
including
but
not
7
limited
to
a
reporting
schedule.
An
agency
may
incorporate
its
8
annual
performance
report
into
another
report
that
the
agency
9
is
required
to
submit
to
the
department.
10
2.
The
annual
performance
reporting
Reporting
required
11
under
this
section
shall
be
used
to
improve
performance,
12
improve
strategic
planning
and
policy
decision
making,
better
13
allocate
human
and
material
resources,
recognize
superior
14
performance,
and
inform
Iowans
about
their
return
from
15
investment
in
state
government.
16
Sec.
14.
REPEAL.
Sections
8E.105,
8E.203,
8E.206,
and
17
8E.301,
Code
2024,
are
repealed.
18
EXPLANATION
19
The
inclusion
of
this
explanation
does
not
constitute
agreement
with
20
the
explanation’s
substance
by
the
members
of
the
general
assembly.
21
This
bill
authorizes
the
department
of
management
(DOM)
to
22
create
guidance
and
guidelines
to
administer
the
accountable
23
government
Act
(Code
chapter
8E)
and
eliminates
the
role
of
the
24
board
of
regents
in
overseeing
and
implementing
the
accountable
25
government
Act
for
the
institutions
the
board
governs.
26
The
bill
requires
agencies
to
share
records
and
data
with
27
DOM
as
necessary
for
enterprise-wide
initiatives,
planning
or
28
policy
development,
cross-agency
collaboration,
and
performance
29
or
risk
assessments.
30
The
bill
replaces
the
term
“enterprise
strategic
plan”
31
with
“enterprise
priorities”
and
replaces
the
term
“agency
32
performance
plan”
with
“agency
operational
plan”.
33
The
bill
strikes
the
requirement
that
DOM
provide
employees
34
and
the
public
a
way
to
give
input
on
DOM
and
agency
strategic
35
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plans,
strikes
DOM’s
obligation
to
adopt,
develop,
revise,
1
and
disseminate
a
strategic
plan,
and
strikes
DOM’s
and
2
the
agencies’
obligation
to
review
the
enterprise
strategic
3
plan.
The
bill
also
strikes
the
requirement
that
an
agency
4
align
individual
performance
instruments
with
the
agency’s
5
operational
plan.
6
The
bill
strikes
DOM’s
obligation
to
establish
guidelines
7
for
performance
measures,
performance
targets,
and
data
8
sources
for
each
agency
and
each
agency’s
functions
and
instead
9
requires
each
agency
to
identify,
collect,
and
maintain
data
10
necessary
for
monitoring
and
assessing
their
operations.
11
The
bill
eliminates
DOM’s
obligation
to
consult
with
the
12
legislative
services
agency,
the
auditor
of
state,
and
agencies
13
when
establishing
and
implementing
a
system
of
periodic
14
performance
audits.
The
bill
also
eliminates
DOM’s
obligation
15
to
provide
for
an
analysis
of
the
performance
data’s
integrity
16
and
validity
in
conjunction
with
the
legislative
services
17
agency
and
the
auditor
of
state.
Instead,
the
bill
requires
18
each
agency
to
safeguard
its
own
records
and
data
and
provide
19
DOM
with
data
and
records
upon
DOM’s
request.
The
bill
also
20
requires
an
agency
to
routinely
update
the
data
and
records
to
21
allow
for
DOM
to
monitor
the
agency’s
performance.
22
The
bill
strikes
the
requirement
that
each
agency
annually
23
submit
a
report
to
DOM
that
assesses
progress
in
the
agency’s
24
goals.
25
The
bill
repeals
the
requirement
that
DOM
conduct
an
26
evaluation
of
and
report
on
the
effectiveness
of
its
strategic
27
planning
by
January
2006
and
repeals
DOM’s
obligation
to
28
establish
methodologies
for
making
major
investment
decisions
29
and
procedures
for
implementing
such
methodologies
and
30
reporting
to
the
governor
and
the
legislative
services
agency
31
on
the
implementation.
32
By
operation
of
law,
the
bill
affects
the
term
“agency”
as
33
used
in
Code
sections
8.22
(governor’s
budget)
and
8.23
(annual
34
departmental
budget
estimates).
35
-7-
LSB
5388XD
(5)
90
sc/ns
7/
7
