Bill Text: IL HB0552 | 2011-2012 | 97th General Assembly | Introduced

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Bill Title: Amends the Counties Code. Makes a technical change to a Section concerning the county recorder's fee.

Spectrum: Partisan Bill (Democrat 1-0)

Status: (Failed) 2013-01-08 - Session Sine Die [HB0552 Detail]

Download: Illinois-2011-HB0552-Introduced.html

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97TH GENERAL ASSEMBLY State of Illinois 2011 and 2012 HB0552 Introduced , by Rep. Michael J. Madigan SYNOPSIS AS INTRODUCED:
55 ILCS 5/3-5018 from Ch. 34, par. 3-5018
Amends the Counties Code. Makes a technical change to a Section concerning the county recorder's fee.
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A BILL FOR
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AN ACT concerning local government.
Be it enacted by the People of the State of Illinois,
represented in the General Assembly:
Section 5. The Counties Code is amended by changing Section
3-5018 as follows:
(55 ILCS 5/3-5018) (from Ch. 34, par. 3-5018)
Sec. 3-5018. Fees. The The recorder elected as provided for
in this Division shall receive such fees as are or may be
provided for him or her by law, in case of provision therefor:
otherwise he or she shall receive the same fees as are or may
be provided in this Section, except when increased by county
ordinance pursuant to the provisions of this Section, to be
paid to the county clerk for his or her services in the office
of recorder for like services.
For recording deeds or other instruments, $12 for the first
4 pages thereof, plus $1 for each additional page thereof, plus
$1 for each additional document number therein noted. The
aggregate minimum fee for recording any one instrument shall
not be less than $12.
For recording deeds or other instruments wherein the
premises affected thereby are referred to by document number
and not by legal description, a fee of $1 in addition to that
hereinabove referred to for each document number therein noted.

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For recording assignments of mortgages, leases or liens,
$12 for the first 4 pages thereof, plus $1 for each additional
page thereof. However, except for leases and liens pertaining
to oil, gas and other minerals, whenever a mortgage, lease or
lien assignment assigns more than one mortgage, lease or lien
document, a $7 fee shall be charged for the recording of each
such mortgage, lease or lien document after the first one.
For recording maps or plats of additions or subdivisions
approved by the county or municipality (including the spreading
of the same of record in map case or other proper books) or
plats of condominiums, $50 for the first page, plus $1 for each
additional page thereof except that in the case of recording a
single page, legal size 8 1/2 x 14, plat of survey in which
there are no more than two lots or parcels of land, the fee
shall be $12. In each county where such maps or plats are to be
recorded, the recorder may require the same to be accompanied
by such number of exact, true and legible copies thereof as the
recorder deems necessary for the efficient conduct and
operation of his or her office.
For non-certified copies of records, an amount not to
exceed one-half of the amount provided in this Section for
certified copies, according to a standard scale of fees,
established by county ordinance and made public. The provisions
of this paragraph shall not be applicable to any person or
entity who obtains non-certified copies of records in the
following manner: (i) in bulk for all documents recorded on any

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given day in an electronic or paper format for a negotiated
amount less than the amount provided for in this paragraph for
non-certified copies, (ii) under a contractual relationship
with the recorder for a negotiated amount less than the amount
provided for in this paragraph for non-certified copies,
or (iii) by means of Internet access pursuant to Section
5-1106.1.
For certified copies of records, the same fees as for
recording, but in no case shall the fee for a certified copy of
a map or plat of an addition, subdivision or otherwise exceed
$10.
Each certificate of such recorder of the recording of the
deed or other writing and of the date of recording the same
signed by such recorder, shall be sufficient evidence of the
recording thereof, and such certificate including the indexing
of record, shall be furnished upon the payment of the fee for
recording the instrument, and no additional fee shall be
allowed for the certificate or indexing.
The recorder shall charge an additional fee, in an amount
equal to the fee otherwise provided by law, for recording a
document (other than a document filed under the Plat Act or the
Uniform Commercial Code) that does not conform to the following
standards:
(1) The document shall consist of one or more
individual sheets measuring 8.5 inches by 11 inches, not
permanently bound and not a continuous form. Graphic

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displays accompanying a document to be recorded that
measure up to 11 inches by 17 inches shall be recorded
without charging an additional fee.
(2) The document shall be legibly printed in black ink,
by hand, type, or computer. Signatures and dates may be in
contrasting colors if they will reproduce clearly.
(3) The document shall be on white paper of not less
than 20-pound weight and shall have a clean margin of at
least one-half inch on the top, the bottom, and each side.
Margins may be used for non-essential notations that will
not affect the validity of the document, including but not
limited to form numbers, page numbers, and customer
notations.
(4) The first page of the document shall contain a
blank space, measuring at least 3 inches by 5 inches, from
the upper right corner.
(5) The document shall not have any attachment stapled
or otherwise affixed to any page.
A document that does not conform to these standards shall not
be recorded except upon payment of the additional fee required
under this paragraph. This paragraph, as amended by this
amendatory Act of 1995, applies only to documents dated after
the effective date of this amendatory Act of 1995.
The county board of any county may provide for an
additional charge of $3 for filing every instrument, paper, or
notice for record, (1) in order to defray the cost of

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converting the county recorder's document storage system to
computers or micrographics and (2) in order to defray the cost
of providing access to records through the global information
system known as the Internet.
A special fund shall be set up by the treasurer of the
county and such funds collected pursuant to Public Act 83-1321
shall be used (1) for a document storage system to provide the
equipment, materials and necessary expenses incurred to help
defray the costs of implementing and maintaining such a
document records system and (2) for a system to provide
electronic access to those records.
The county board of any county that provides and maintains
a countywide map through a Geographic Information System (GIS)
may provide for an additional charge of $3 for filing every
instrument, paper, or notice for record (1) in order to defray
the cost of implementing or maintaining the county's Geographic
Information System and (2) in order to defray the cost of
providing electronic access to the county's Geographic
Information System records. Of that amount, $2 must be
deposited into a special fund set up by the treasurer of the
county, and any moneys collected pursuant to this amendatory
Act of the 91st General Assembly and deposited into that fund
must be used solely for the equipment, materials, and necessary
expenses incurred in implementing and maintaining a Geographic
Information System and in order to defray the cost of providing
electronic access to the county's Geographic Information

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System records. The remaining $1 must be deposited into the
recorder's special funds created under Section 3-5005.4. The
recorder may, in his or her discretion, use moneys in the funds
created under Section 3-5005.4 to defray the cost of
implementing or maintaining the county's Geographic
Information System and to defray the cost of providing
electronic access to the county's Geographic Information
System records.
The recorder shall collect a $10 Rental Housing Support
Program State surcharge for the recordation of any real
estate-related document. Payment of the Rental Housing Support
Program State surcharge shall be evidenced by a receipt that
shall be marked upon or otherwise affixed to the real
estate-related document by the recorder. The form of this
receipt shall be prescribed by the Department of Revenue and
the receipts shall be issued by the Department of Revenue to
each county recorder.
The recorder shall not collect the Rental Housing Support
Program State surcharge from any State agency, any unit of
local government or any school district.
One dollar of each surcharge shall be retained by the
county in which it was collected. This dollar shall be
deposited into the county's general revenue fund. Fifty cents
of that amount shall be used for the costs of administering the
Rental Housing Support Program State surcharge and any other
lawful expenditures for the operation of the office of the

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recorder and may not be appropriated or expended for any other
purpose. The amounts available to the recorder for expenditure
from the surcharge shall not offset or reduce any other county
appropriations or funding for the office of the recorder.
On the 15th day of each month, each county recorder shall
report to the Department of Revenue, on a form prescribed by
the Department, the number of real estate-related documents
recorded for which the Rental Housing Support Program State
surcharge was collected. Each recorder shall submit $9 of each
surcharge collected in the preceding month to the Department of
Revenue and the Department shall deposit these amounts in the
Rental Housing Support Program Fund. Subject to appropriation,
amounts in the Fund may be expended only for the purpose of
funding and administering the Rental Housing Support Program.
For purposes of this Section, "real estate-related
document" means that term as it is defined in Section 7 of the
Rental Housing Support Program Act.
The foregoing fees allowed by this Section are the maximum
fees that may be collected from any officer, agency, department
or other instrumentality of the State. The county board may,
however, by ordinance, increase the fees allowed by this
Section and collect such increased fees from all persons and
entities other than officers, agencies, departments and other
instrumentalities of the State if the increase is justified by
an acceptable cost study showing that the fees allowed by this
Section are not sufficient to cover the cost of providing the

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service. Regardless of any other provision in this Section, the
maximum fee that may be collected from the Department of
Revenue for filing or indexing a lien, certificate of lien
release or subordination, or any other type of notice or other
documentation affecting or concerning a lien is $5. Regardless
of any other provision in this Section, the maximum fee that
may be collected from the Department of Revenue for indexing
each additional name in excess of one for any lien, certificate
of lien release or subordination, or any other type of notice
or other documentation affecting or concerning a lien is $1.
A statement of the costs of providing each service, program
and activity shall be prepared by the county board. All
supporting documents shall be public record and subject to
public examination and audit. All direct and indirect costs, as
defined in the United States Office of Management and Budget
Circular A-87, may be included in the determination of the
costs of