Bill Text: IL HB5562 | 2019-2020 | 101st General Assembly | Introduced

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Bill Title: Amends the Counties Code. Provides that, in counties with a population exceeding 1,000,000, fees for certified and non-certified copies of records apply to copies of records that are maintained in any format, or portions thereof, including microfilm, paper, electronic, database, or index. Provides that counties that have adopted a predictable recording fee schedule shall charge a standard copy fee as provided under the county's predictable fee schedule for certified copies.

Spectrum: Partisan Bill (Democrat 1-0)

Status: (Introduced - Dead) 2020-06-23 - Rule 19(b) / Re-referred to Rules Committee [HB5562 Detail]

Download: Illinois-2019-HB5562-Introduced.html

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101ST GENERAL ASSEMBLY State of Illinois 2019 and 2020 HB5562 Introduced , by Rep. Robert Rita SYNOPSIS AS INTRODUCED:
55 ILCS 5/4-12002 from Ch. 34, par. 4-12002
55 ILCS 5/4-12002.1
Amends the Illinois Municipal Code. Provides that, in counties with a population exceeding 1,000,000, fees for certified and non-certified copies of records apply to copies of records that are maintained in any format, or portions thereof, including microfilm, paper, electronic, database, or index. Provides that counties that have adopted a predictable recording fee schedule shall charge a standard copy fee as provided under the county's predictable fee schedule for certified copies.
LRB101 20787 AWJ 70480 b
FISCAL NOTE ACT MAY APPLY
A BILL FOR
HB5562 LRB101 20787 AWJ 70480 b
AN ACT concerning local government.
Be it enacted by the People of the State of Illinois,
represented in the General Assembly:
Section 5. The Counties Code is amended by changing
Sections 4-12002 and 4-12002.1 as follows:
(55 ILCS 5/4-12002) (from Ch. 34, par. 4-12002)
Sec. 4-12002. Fees of recorder in third class counties.
Except as provided for in Section 4-12002.1, the fees of the
recorder in counties of the third class for recording deeds or
other instruments in writing and maps of plats of additions,
subdivisions or otherwise, and for certifying copies of
records, shall be paid in advance and shall be as follows:
For recording deeds or other instruments $20 for the first
2 pages thereof, plus $2 for each additional page thereof. The
aggregate minimum fee for recording any one instrument shall
not be less than $20.
For recording deeds or other instruments wherein the
premises affected thereby are referred to by document number
and not by legal description the recorder shall charge a fee of
$4 in addition to that hereinabove referred to for each
document number therein noted.
For recording deeds or other instruments wherein more than
one tract, parcel or lot is described and such additional

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tract, or tracts, parcel or parcels, lot or lots is or are
described therein as falling in a separate or different
addition or subdivision the recorder shall charge as an
additional fee, to that herein provided, the sum of $2 for each
additional addition or subdivision referred to in such deed or
instrument.
For recording any document that affects an interest in real
property other than documents which solely affect or relate to
an easement for water, sewer, electricity, gas, telephone or
other public service, the recorder shall charge a fee of $1 per
document to all filers of documents not filed by any State
agency, any unit of local government, or any school district.
Fifty cents of the $1 fee hereby established shall be deposited
into the County General Revenue Fund. The remaining $0.50 shall
be deposited into the County Recorder Document Storage System
Fund and may not be appropriated or expended for any other
purpose. The additional amounts available to the recorder for
expenditure from the County Recorder Document Storage System
Fund shall not offset or reduce any other county appropriations
or funding for the office of the recorder.
For recording maps or plats of additions, subdivisions or
otherwise (including the spreading of the same of record in
well bound books) $100 plus $2 for each tract, parcel or lot
contained therein.
For certified copies of records the same fees as for
recording, but in no case shall the fee for a certified copy of

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a map or plat of an addition, subdivision or otherwise exceed
$200. These fees, as provided under this Code and county
ordinance, apply to certified copies of records that are
maintained in any format, or portions thereof, including
microfilm, paper, electronic, database, or index.
For non-certified copies of records, an amount not to
exceed one half of the amount provided herein for certified
copies, according to a standard scale of fees, established by
county ordinance and made public. These fees, as provided under
this Code and county ordinance, apply to non-certified copies
of records that are maintained in any format, or portions
thereof, including microfilm, paper, electronic, database, or
index.
For filing of each release of any chattel mortgage or trust
deed which has been filed but not recorded and for indexing the
same in the book to be kept for that purpose $10.
For processing the sworn or affirmed statement required for
filing a deed or assignment of a beneficial interest in a land
trust in accordance with Section 3-5020 of this Code, $2.
The recorder shall charge an additional fee, in an amount
equal to the fee otherwise provided by law, for recording a
document (other than a document filed under the Plat Act or the
Uniform Commercial Code) that does not conform to the following
standards:
(1) The document shall consist of one or more
individual sheets measuring 8.5 inches by 11 inches, not

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permanently bound and not a continuous form. Graphic
displays accompanying a document to be recorded that
measure up to 11 inches by 17 inches shall be recorded
without charging an additional fee.
(2) The document shall be legibly printed in black ink,
by hand, type, or computer. Signatures and dates may be in
contrasting colors if they will reproduce clearly.
(3) The document shall be on white paper of not less
than 20-pound weight and shall have a clean margin of at
least one-half inch on the top, the bottom, and each side.
Margins may be used only for non-essential notations that
will not affect the validity of the document, including but
not limited to form numbers, page numbers, and customer
notations.
(4) The first page of the document shall contain a
blank space, measuring at least 3 inches by 5 inches, from
the upper right corner.
(5) The document shall not have any attachment stapled
or otherwise affixed to any page.
A document that does not conform to these standards shall not
be recorded except upon payment of the additional fee required
under this paragraph. This paragraph, as amended by this
amendatory Act of 1995, applies only to documents dated after
the effective date of this amendatory Act of 1995.
The recorder shall collect a $9 Rental Housing Support
Program State surcharge for the recordation of any real

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estate-related document. Payment of the Rental Housing Support
Program State surcharge shall be evidenced by a receipt that
shall be marked upon or otherwise affixed to the real
estate-related document by the recorder. The form of this
receipt shall be prescribed by the Department of Revenue and
the receipts shall be issued by the Department of Revenue to
each county recorder.
The recorder shall not collect the Rental Housing Support
Program State surcharge from any State agency, any unit of
local government or any school district.
On the 15th day of each month, each county recorder shall
report to the Department of Revenue, on a form prescribed by
the Department, the number of real estate-related documents
recorded for which the Rental Housing Support Program State
surcharge was collected. Each recorder shall submit $9 of each
surcharge collected in the preceding month to the Department of
Revenue and the Department shall deposit these amounts in the
Rental Housing Support Program Fund. Subject to appropriation,
amounts in the Fund may be expended only for the purpose of
funding and administering the Rental Housing Support Program.
For purposes of this Section, "real estate-related
document" means that term as it is defined in Section 7 of the
Rental Housing Support Program Act.
The fee requirements of this Section apply to units of
local government and school districts.
Regardless of any other provision in this Section, the

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maximum fee that may be collected from the Department of
Revenue for filing or indexing a lien, certificate of lien
release or subordination, or any other type of notice or other
documentation affecting or concerning a lien is $5. Regardless
of any other provision in this Section, the maximum fee that
may be collected from the Department of Revenue for indexing
each additional name in excess of one for any lien, certificate
of lien release or subordination, or any other type of notice
or other documentation affecting or concerning a lien is $1.
(Source: P.A. 100-1034, eff. 1-1-19.)
(55 ILCS 5/4-12002.1)
Sec. 4-12002.1. Predictable fee schedule for recordings in
third class counties.
(a) As used in this Section:
"Nonstandard document" means:
(1) a document that creates a division of a then active
existing tax parcel identification number;
(2) a document recorded pursuant to the Uniform
Commercial Code;
(3) a document which is non-conforming, as described in
paragraphs (1) through (5) of Section 4-12002;
(4) a State lien or a federal lien;
(5) a document making specific reference to more than 5
tax parcel identification numbers in the county in which it
is presented for recording; or

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(6) a document making specific reference to more than 5
other document numbers recorded in the county in which it
is presented for recording.
"Standard document" means any document other than a
nonstandard document.
(b) On or before January 1, 2020, a county shall adopt and
implement, by ordinance or resolution, a predictable fee
schedule that eliminates surcharges or fees based on the
individual attributes of a standard document to be recorded.
The initial predictable fee schedule approved by a county board
shall be set only as allowed under subsection (c) and any
subsequent predictable fee schedule approved by a county board
shall be set only as allowed under subsection (d). Except as to
the recording of standard documents, the fees imposed by
Section 4-12002 shall remain in effect. Under a predictable fee
schedule, which only applies to standard documents, no charge
shall be based on: page count; number, length, or type of legal
descriptions; number of tax identification or other parcel
identifying code numbers; number of common addresses; number of
references contained as to other recorded documents or document
numbers; or any other individual attribute of the document
except as expressly provided in this Section. The fee charged
under this Section shall be inclusive of all county and State
fees that the county may elect or is required to impose or
adjust, including, but not limited to, GIS fees, automation
fees, document storage fees, and the Rental Housing Support

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Program State surcharge.
A predictable fee schedule ordinance or resolution adopted
under this Section shall list standard document fees, including
document class flat fees as required by subsection (c), and
nonstandard document fees.
Before approval of an ordinance or resolution under this
Section, the recorder or county clerk shall post a notice in
his or her office at least 2 weeks prior, but not more than 4
weeks prior, to the public meeting at which the ordinance or
resolution may be adopted. The notice shall contain the
proposed ordinance or resolution number, if any, the proposed
document class flat fees for each classification, and a
reference to this Section or this amendatory Act of the 100th
General Assembly.
A predictable fee schedule takes effect 60 days after an
ordinance or resolution is adopted.
(c) Pursuant to an ordinance or resolution adopted under
subsection (b), the recorder elected as provided for in this
Division shall receive such fees as are or may be provided for
him or her by law, in case of provision thereof: otherwise he
or she shall receive the same fees as are or may be provided in
this Section except when increased by county ordinance or
resolution pursuant to the provisions of this Section, to be
paid to the county clerk for his or her services in the office
of recorder for like services. For the purposes of the fee
charged, the ordinance or resolution shall divide standard

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documents into the following classifications and shall
establish a single, all-inclusive, county and State-imposed
aggregate fee charged for each such classification of document
at the time of recording for that document, which is called the
document class flat fee. A standard document is not subject to
more than one classification at the time of recording for the
purposes of imposing any fee. Each standard document shall fall
within one of the following document class flat fee
classifications and fees for each document class shall be
charged only as allowed by this subsection (c) and subsection
(d):
(1) Deeds. The aggregate fee for recording deeds shall
not be less than $29 (being a minimum $20 county fee plus
$9 for the Rental Housing Support Program State surcharge).
Inclusion of language in the deed as to any restriction;
covenant; lien; oil, gas, or other mineral interest;
easement; lease; or a mortgage shall not alter the
classification of a document as a deed.
(2) Leases, lease amendments, and similar transfer of
interest documents. The aggregate fee for recording
leases, lease amendments, and similar transfers of
interest documents shall not be less than $29 (being a
minimum $20 county fee plus $9 for the Rental Housing
Support Program State surcharge).
(3) Mortgages. The aggregate fee for recording
mortgages, including assignments, extensions, amendments,

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subordinations, and mortgage releases shall not be less
than $29 (being a minimum $20 county fee plus $9 for the
Rental Housing Support Program State surcharge).
(4) Easements not otherwise part of another
classification. The aggregate fee for recording easements
not otherwise part of another classification, including
assignments, extensions, amendments, and easement releases
not filed by a State agency, unit of local government, or
school district shall not be less than $29 (being a minimum
$20 county fee plus $9 for the Rental Housing Support
Program State surcharge).
(5) Miscellaneous. The aggregate fee for recording
documents not otherwise falling within classifications set
forth in paragraphs (1) through (4) and are not nonstandard
documents shall not be less than $29 (being a minimum $20
county fee plus $9 for the Rental Housing Support Program
State surcharge). Nothing in this subsection shall
preclude an alternate predictable fee schedule for
electronic recording within each of the classifications
set forth in this subsection (c). If the Rental Housing
Support Program State surcharge is amended and the
surcharge is increased or lowered, the aggregate amount of
the document flat fee attributable to the surcharge in the
document may be changed accordingly.
(d) After a document class flat fee is approved by a county
board under subsection (b), the county board may, by ordinance

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or resolution, increase the document class flat fee and collect
the increased fees if the established fees are not sufficient
to cover the costs of providing the services related to the
document class for which the fee is to be increased.
Nothing in this Section precludes a county board from
adjusting amounts or allocations within a given document class
flat fee when the document class flat fee is not increased.
(e) Notwithstanding any other provision of law, counties
that have adopted a predictable recording fee schedule under
this Section shall charge a standard copy fee as provided under
the county's predictable fee schedule for certified copies. The
fees shall be applicable to any format, or portions thereof,
that the record is maintained, including paper, microfilm,
electronic format, or database.
(Source: P.A. 100-1034, eff. 1-1-19.)