Bill Text: IL HB5579 | 2015-2016 | 99th General Assembly | Introduced
Bill Title: Amends the Illinois Notary Public Act. Provides that provisions requiring a notary public to officially sign every notary certificate and affix the rubber stamp seal clearly and legibly using black ink, so that it is capable of photographic reproduction, as well as a provision concerning illegibility, shall apply beyond July 1, 2013. Amends the Illinois Governmental Ethics Act. Provides that the required statement of economic interests to be filed with the Secretary of State shall be filed electronically, unless otherwise required by statute (rather than by typewriting or hand printing). Provides for the review of statements of economic interest and disclosure forms by ethics officers within 30 days after the deadline for filing with the Secretary of State (rather than prior to filing). Provides that a statement of economic interest shall be considered filed for the purposes of late fees and penalties on the date it is uploaded by the filer to the Internet-based system of filing. Amends the State Officials and Employees Ethics Act to make conforming changes.
Spectrum: Partisan Bill (Democrat 1-0)
Status: (Introduced - Dead) 2016-04-08 - Rule 19(a) / Re-referred to Rules Committee [HB5579 Detail]
Download: Illinois-2015-HB5579-Introduced.html
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1 | AN ACT concerning government.
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2 | Be it enacted by the People of the State of Illinois,
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3 | represented in the General Assembly:
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4 | Section 5. The Illinois Notary Public Act is amended by | |||||||||||||||||||||||||||||
5 | changing Section 3-101 as follows:
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6 | (5 ILCS 312/3-101) (from Ch. 102, par. 203-101)
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7 | Sec. 3-101. Official Seal and Signature. | |||||||||||||||||||||||||||||
8 | (a) Each notary public shall, upon receiving the commission | |||||||||||||||||||||||||||||
9 | from the county
clerk, obtain an official rubber stamp seal | |||||||||||||||||||||||||||||
10 | with which the notary shall
authenticate his official acts. The | |||||||||||||||||||||||||||||
11 | rubber stamp seal shall contain the
following information:
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12 | (1)
the words "Official Seal";
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13 | (2)
the notary's official name;
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14 | (3)
the words "Notary Public", "State of Illinois", and | |||||||||||||||||||||||||||||
15 | "My commission
expires____________(commission expiration | |||||||||||||||||||||||||||||
16 | date)"; and
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17 | (4)
a serrated or milled edge border in a rectangular | |||||||||||||||||||||||||||||
18 | form not more than
one inch in height by two and one-half | |||||||||||||||||||||||||||||
19 | inches in length surrounding the information.
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20 | (b) At the time of the notarial act, a notary public shall | |||||||||||||||||||||||||||||
21 | officially sign every notary certificate and affix the rubber | |||||||||||||||||||||||||||||
22 | stamp seal clearly and legibly using black ink, so that it is | |||||||||||||||||||||||||||||
23 | capable of photographic reproduction. The illegibility of any |
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1 | of the information required by this Section does not affect the | ||||||
2 | validity of a transaction.
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3 | This subsection does not apply on or after July 1, 2013.
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4 | (Source: P.A. 95-988, eff. 6-1-09 .)
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5 | Section 10. The Illinois Governmental Ethics Act is amended | ||||||
6 | by changing Sections 4A-103 and 4A-108 as follows:
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7 | (5 ILCS 420/4A-103) (from Ch. 127, par. 604A-103)
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8 | Sec. 4A-103.
The statement of economic interests required | ||||||
9 | by this Article to be filed
with the Secretary of State shall | ||||||
10 | be filed electronically, unless otherwise required by statute | ||||||
11 | filled in by
typewriting or hand printing , and shall be | ||||||
12 | verified, dated, and signed by the
person making the statement | ||||||
13 | and shall contain substantially the following:
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14 | STATEMENT OF ECONOMIC INTEREST
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15 | (TYPE OR HAND PRINT)
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16 | .............................................................
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17 | (name)
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18 | .............................................................
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19 | (each office or position of employment for which this
statement | ||||||
20 | is filed)
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21 | .............................................................
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22 | (full mailing address)
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23 | GENERAL DIRECTIONS:
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24 | The interest (if constructively controlled by the person |
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1 | making the
statement) of a spouse or any other party, shall be | |||||||||||||||||||||
2 | considered to be the
same as the interest of the person making | |||||||||||||||||||||
3 | the statement.
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4 | Campaign receipts shall not be included in this statement.
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5 | If additional space is needed, please attach supplemental | |||||||||||||||||||||
6 | listing.
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7 | 1. List the name and instrument of ownership in any entity | |||||||||||||||||||||
8 | doing
business in the State of Illinois, in which the ownership | |||||||||||||||||||||
9 | interest held by
the person at the date of filing is in excess | |||||||||||||||||||||
10 | of $5,000 fair market value
or from which dividends in excess | |||||||||||||||||||||
11 | of $1,200 were derived during the
preceding calendar year. (In | |||||||||||||||||||||
12 | the case of real estate, location thereof
shall be listed by | |||||||||||||||||||||
13 | street address, or if none, then by legal description.)
No time | |||||||||||||||||||||
14 | or demand deposit in a financial institution, nor any debt
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15 | instrument need be listed.
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21 | 2. List the name, address and type of practice of any | |||||||||||||||||||||
22 | professional
organization in which the person making the | |||||||||||||||||||||
23 | statement was an officer,
director, associate, partner or | |||||||||||||||||||||
24 | proprietor or served in any advisory
capacity, from which | |||||||||||||||||||||
25 | income in excess of $1,200 was derived during the
preceding | |||||||||||||||||||||
26 | calendar year.
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5 | 3. List the nature of professional services rendered (other | |||||||||||||||||||||
6 | than to the
State of Illinois) to each entity from which income | |||||||||||||||||||||
7 | exceeding $5,000 was
received for professional services | |||||||||||||||||||||
8 | rendered during the preceding calendar
year by the person | |||||||||||||||||||||
9 | making the statement.
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10 | .............................................................
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11 | .............................................................
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12 | 4. List the identity (including the address or legal | |||||||||||||||||||||
13 | description of real
estate) of any capital asset from which a | |||||||||||||||||||||
14 | capital gain of $5,000 or more
was realized during the | |||||||||||||||||||||
15 | preceding calendar year.
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16 | .............................................................
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17 | .............................................................
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18 | 5. List the identity of any compensated lobbyist with whom | |||||||||||||||||||||
19 | the person
making the statement maintains a close economic | |||||||||||||||||||||
20 | association, including the
name of the lobbyist and specifying | |||||||||||||||||||||
21 | the legislative matter or matters which
are the object of the | |||||||||||||||||||||
22 | lobbying activity, and describing the general type of
economic | |||||||||||||||||||||
23 | activity of the client or principal on whose behalf that person | |||||||||||||||||||||
24 | is
lobbying.
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2 | 6. List the name of any entity doing business in the State | |||||||||||||||||
3 | of Illinois
from which income in excess of $1,200 was derived | |||||||||||||||||
4 | during the preceding
calendar year other than for professional | |||||||||||||||||
5 | services and the title or
description of any position held in | |||||||||||||||||
6 | that entity. (In the case of real
estate, location thereof | |||||||||||||||||
7 | shall be listed by street address, or if none,
then by legal | |||||||||||||||||
8 | description). No time or demand deposit in a financial
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9 | institution nor any debt instrument need be listed.
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14 | 7. List the name of any unit of government which employed | |||||||||||||||||
15 | the person
making the statement during the preceding calendar | |||||||||||||||||
16 | year other than the unit
or units
of government in relation to | |||||||||||||||||
17 | which the person is required to file.
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18 | .............................................................
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19 | .............................................................
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20 | 8. List the name of any entity from which a gift or gifts, | |||||||||||||||||
21 | or honorarium
or honoraria, valued singly or in the aggregate | |||||||||||||||||
22 | in excess of $500, was
received during the preceding calendar | |||||||||||||||||
23 | year.
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24 | .............................................................
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25 | VERIFICATION:
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26 | "I declare that this statement of economic interests |
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1 | (including any
accompanying schedules and statements) has been | ||||||
2 | examined by me and to the
best of my knowledge and belief is a | ||||||
3 | true, correct and complete statement
of my economic interests | ||||||
4 | as required by the Illinois Governmental Ethics
Act. I | ||||||
5 | understand that the penalty for willfully filing a false or
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6 | incomplete statement shall be a fine not to exceed $1,000 or | ||||||
7 | imprisonment
in a penal institution other than the penitentiary | ||||||
8 | not to exceed one year,
or both fine and imprisonment."
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9 | ................ ..........................................
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10 | (date of filing) (signature of person making the statement)
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11 | (Source: P.A. 95-173, eff. 1-1-08.)
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12 | (5 ILCS 420/4A-108) | ||||||
13 | Sec. 4A-108. Internet-based systems of filing. | ||||||
14 | (a) Notwithstanding any other provision of this Act or any | ||||||
15 | other law, the Secretary of State and county clerks are | ||||||
16 | authorized to institute an Internet-based system for the filing | ||||||
17 | of statements of economic interests in their offices. With | ||||||
18 | respect to county clerk systems, the determination to institute | ||||||
19 | such a system shall be in the sole discretion of the county | ||||||
20 | clerk and shall meet the requirements set out in this Section. | ||||||
21 | With respect to a Secretary of State system, the determination | ||||||
22 | to institute such a system shall be in the sole discretion of | ||||||
23 | the Secretary of State and shall meet the requirements set out | ||||||
24 | in this Section and those Sections of the State Officials and | ||||||
25 | Employees Ethics Act requiring ethics officer review within 30 |
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1 | days after the deadline for filing with the Secretary of State | ||||||
2 | prior to filing . The system shall be capable of allowing an | ||||||
3 | ethics officer to review approve a statement of economic | ||||||
4 | interests and shall include a means to amend a statement of | ||||||
5 | economic interests. When this Section does not modify or remove | ||||||
6 | the requirements set forth elsewhere in this Article, those | ||||||
7 | requirements shall apply to any system of Internet-based filing | ||||||
8 | authorized by this Section. When this Section does modify or | ||||||
9 | remove the requirements set forth elsewhere in this Article, | ||||||
10 | the provisions of this Section shall apply to any system of | ||||||
11 | Internet-based filing authorized by this Section. | ||||||
12 | (b) In any system of Internet-based filing of statements of | ||||||
13 | economic interests instituted by the Secretary of State or a | ||||||
14 | county clerk: | ||||||
15 | (1) Any filing of an Internet-based statement of | ||||||
16 | economic interests shall be the equivalent of the filing of | ||||||
17 | a verified, written statement of economic interests as | ||||||
18 | required by Section 4A-101 and the equivalent of the filing | ||||||
19 | of a verified, dated, and signed statement of economic | ||||||
20 | interests as required by Section 4A-104. | ||||||
21 | (2) The Secretary of State and county clerks who | ||||||
22 | institute a system of Internet-based filing of statements | ||||||
23 | of economic interests shall establish a password-protected | ||||||
24 | website to receive the filings of such statements. A | ||||||
25 | website established under this Section shall set forth and | ||||||
26 | provide a means of responding to the items set forth in |
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1 | Section 4A-102 that are required of a person who files a | ||||||
2 | statement of economic interests with that officer. A | ||||||
3 | website established under this Section shall set forth and | ||||||
4 | provide a means of generating a printable receipt page | ||||||
5 | acknowledging filing. | ||||||
6 | (3) The times for the filing of statements of economic | ||||||
7 | interests set forth in Section 4A-105 shall be followed in | ||||||
8 | any system of Internet-based filing of statements of | ||||||
9 | economic interests; provided that a candidate for elective | ||||||
10 | office who is required to file a statement of economic | ||||||
11 | interests in relation to his or her candidacy pursuant to | ||||||
12 | Section 4A-105(a) shall not use the Internet to file his or | ||||||
13 | her statement of economic interests but shall file his or | ||||||
14 | her statement of economic interests in a written or printed | ||||||
15 | form and shall receive a written or printed receipt for his | ||||||
16 | or her filing. | ||||||
17 | (4) In the first year of the implementation of a system | ||||||
18 | of Internet-based filing of statements of economic | ||||||
19 | interests, each person required to file such a statement is | ||||||
20 | to be notified in writing of his or her obligation to file | ||||||
21 | his or her statement of economic interests by way of the | ||||||
22 | Internet-based system. If access to the web site requires a | ||||||
23 | code or password, this information shall be included in the | ||||||
24 | notice prescribed by this paragraph. | ||||||
25 | (5) When a person required to file a statement of | ||||||
26 | economic interests has supplied the Secretary of State or a |
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1 | county clerk, as applicable, with an email address for the | ||||||
2 | purpose of receiving notices under this Article by email, a | ||||||
3 | notice sent by email to the supplied email address shall be | ||||||
4 | the equivalent of a notice sent by first class mail, as set | ||||||
5 | forth in Section 4A-106. A person who has supplied such an | ||||||
6 | email address shall notify the Secretary of State or county | ||||||
7 | clerk, as applicable, when his or her email address changes | ||||||
8 | or if he or she no longer wishes to receive notices by | ||||||
9 | email. | ||||||
10 | (6) If any person who is required to file a statement | ||||||
11 | of economic interests and who has chosen to receive notices | ||||||
12 | by email fails to file his or her statement by May 10, then | ||||||
13 | the Secretary of State or county clerk, as applicable, | ||||||
14 | shall send an additional email notice on that date, | ||||||
15 | informing the person that he or she has not filed and | ||||||
16 | describing the penalties for late filing and failing to | ||||||
17 | file. This notice shall be in addition to other notices | ||||||
18 | provided for in this Article. | ||||||
19 | (7) The Secretary of State and each county clerk who | ||||||
20 | institutes a system of Internet-based filing of statements | ||||||
21 | of economic interests may also institute an Internet-based | ||||||
22 | process for the filing of the list of names and addresses | ||||||
23 | of persons required to file statements of economic | ||||||
24 | interests by the chief administrative officers that must | ||||||
25 | file such information with the Secretary of State or county | ||||||
26 | clerk, as applicable, pursuant to Section 4A-106. Whenever |
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1 | the Secretary of State or a county clerk institutes such a | ||||||
2 | system under this paragraph, every chief administrative | ||||||
3 | officer must use the system to file this information. | ||||||
4 | (8) The Secretary of State and any county clerk who | ||||||
5 | institutes a system of Internet-based filing of statements | ||||||
6 | of economic interests shall post the contents of such | ||||||
7 | statements filed with him or her available for inspection | ||||||
8 | and copying on a publicly accessible website. Such postings | ||||||
9 | shall not include the addresses or signatures of the | ||||||
10 | filers. | ||||||
11 | (9) A statement of economic interest shall be | ||||||
12 | considered filed for the purposes of late fees and | ||||||
13 | penalties on the date it is uploaded by the filer to the | ||||||
14 | Internet-based system of filing.
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15 | (Source: P.A. 99-108, eff. 7-22-15.)
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16 | Section 15. The State Officials and Employees Ethics Act is | ||||||
17 | amended by changing Sections 20-23, 25-23, and 30-10 as | ||||||
18 | follows:
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19 | (5 ILCS 430/20-23)
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20 | Sec. 20-23. Ethics Officers.
Each officer and the head of | ||||||
21 | each State agency
under the jurisdiction of the
Executive | ||||||
22 | Ethics Commission shall designate an Ethics
Officer for the | ||||||
23 | office or State agency. The board of each Regional Transit | ||||||
24 | Board shall designate an Ethics Officer.
Ethics Officers shall:
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1 | (1) act as liaisons between the State agency or | ||||||
2 | Regional Transit Board and the appropriate Executive
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3 | Inspector General and between the State agency or Regional | ||||||
4 | Transit Board and the Executive Ethics
Commission;
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5 | (2) review statements of economic interest and | ||||||
6 | disclosure forms of
officers, senior employees, and | ||||||
7 | contract monitors within 30 days after the deadline for | ||||||
8 | filing before they are filed with
the Secretary of State; | ||||||
9 | and
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10 | (3) provide guidance to officers and employees in the | ||||||
11 | interpretation and
implementation of this Act, which the | ||||||
12 | officer or employee may in good faith
rely upon. Such | ||||||
13 | guidance shall be based, wherever possible,
upon legal | ||||||
14 | precedent in court decisions, opinions of the Attorney | ||||||
15 | General, and
the findings and opinions of the Executive | ||||||
16 | Ethics Commission.
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17 | (Source: P.A. 96-1528, eff. 7-1-11 .)
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18 | (5 ILCS 430/25-23)
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19 | Sec. 25-23. Ethics Officers.
The President and Minority | ||||||
20 | Leader of the Senate
and
the Speaker and Minority Leader of the | ||||||
21 | House of Representatives shall each
appoint an ethics officer | ||||||
22 | for the members and employees of his or her
legislative
caucus.
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23 | No later than January 1, 2004, the head of each State agency | ||||||
24 | under the
jurisdiction of the
Legislative Ethics Commission, | ||||||
25 | other than the General Assembly, shall
designate an ethics
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1 | officer for the State agency.
Ethics Officers shall:
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2 | (1) act as liaisons between the State agency and the | ||||||
3 | Legislative
Inspector
General and between the State agency | ||||||
4 | and the Legislative Ethics
Commission;
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5 | (2) review statements of economic interest and | ||||||
6 | disclosure forms of
officers, senior employees, and | ||||||
7 | contract
monitors within 30 days after the deadline for | ||||||
8 | filing
before they are filed with the
Secretary of State; | ||||||
9 | and
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10 | (3) provide guidance to officers and employees
in the | ||||||
11 | interpretation and implementation of this Act, which the | ||||||
12 | officer or
employee may in good faith rely upon. Such | ||||||
13 | guidance
shall be based, wherever possible, upon legal | ||||||
14 | precedent in court decisions,
opinions of the Attorney | ||||||
15 | General, and the findings and opinions of the
Legislative | ||||||
16 | Ethics Commission.
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17 | (Source: P.A. 93-617, eff. 12-9-03.)
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18 | (5 ILCS 430/30-10)
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19 | Sec. 30-10. Ethics Officer. The Auditor General
shall | ||||||
20 | designate an Ethics
Officer for the office of the Auditor | ||||||
21 | General. The ethics officer shall:
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22 | (1) act as liaison between the Office of the Auditor | ||||||
23 | General and the
Inspector General appointed under this | ||||||
24 | Article;
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25 | (2) review statements of economic interest and |
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1 | disclosure forms of
officers, senior employees, and | ||||||
2 | contract monitors within 30 days after the deadline for | ||||||
3 | filing before they are filed with
the Secretary of State; | ||||||
4 | and
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5 | (3) provide guidance to officers and employees in the | ||||||
6 | interpretation and
implementation of this Act, which the | ||||||
7 | officer or employee may in good faith
rely upon. Such | ||||||
8 | guidance shall be based, whenever possible,
upon legal | ||||||
9 | precedent in court decisions and opinions of the Attorney | ||||||
10 | General.
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11 | (Source: P.A. 93-617, eff. 12-9-03.)
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