Bill Text: MN SF490 | 2011-2012 | 87th Legislature | Introduced
Bill Title: Office of enterprise technology and state agencies information technology systems and services consolidation
Spectrum: Slight Partisan Bill (Democrat 2-1)
Status: (Introduced - Dead) 2011-02-28 - Referred to State Government Innovation and Veterans [SF490 Detail]
Download: Minnesota-2011-SF490-Introduced.html
1.2relating to state government; consolidating state agency information technology
1.3systems and services; transferring duties to the Office of Enterprise Technology;
1.4amending Minnesota Statutes 2010, section 16B.99; proposing coding for new
1.5law in Minnesota Statutes, chapter 16E.
1.6BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
1.7 Section 1. Minnesota Statutes 2010, section 16B.99, is amended to read:
1.816B.99 GEOSPATIAL INFORMATION OFFICE.
1.9 Subdivision 1. Creation. The Minnesota Geospatial Information Office is created
1.10under the supervision of thecommissioner of administration chief geospatial information
1.11officer, who is appointed by the chief information officer.
1.12 Subd. 2. Responsibilities; authority. The office has authority to provide
1.13coordination, guidance, and leadership, and to plan the implementation of Minnesota's
1.14geospatial information technology. The office must identify, coordinate, and guide
1.15strategic investments in geospatial information technology systems, data, and services to
1.16ensure effective implementation and use of Geospatial Information Systems (GIS) by state
1.17agencies to maximize benefits for state government as an enterprise.
1.18 Subd. 3. Duties. The office must:
1.19(1) coordinate and guide the efficient and effective use of available federal,
1.20state, local, and public-private resources to develop statewide geospatial information
1.21technology, data, and services;
1.22(2) provide leadership and outreach, and ensure cooperation and coordination for all
1.23Geospatial Information Systems (GIS) functions in state and local government, including
1.24coordination between state agencies, intergovernment coordination between state and local
2.1units of government, and extragovernment coordination, which includes coordination with
2.2academic and other private and nonprofit sector GIS stakeholders;
2.3(3) review state agency and intergovernment geospatial technology, data, and
2.4services development efforts involving state or intergovernment funding, including federal
2.5funding;
2.6(4) provide information to the legislature regarding projects reviewed, and
2.7recommend projects for inclusion in the governor's budget under section16A.11 ;
2.8(5) coordinate management of geospatial technology, data, and services between
2.9state and local governments;
2.10(6) provide coordination, leadership, and consultation to integrate government
2.11technology services with GIS infrastructure and GIS programs;
2.12(7) work to avoid or eliminate unnecessary duplication of existing GIS technology
2.13services and systems, including services provided by other public and private organizations
2.14while building on existing governmental infrastructures;
2.15(8) promote and coordinate consolidated geospatial technology, data, and services
2.16and shared geospatial Web services for state and local governments; and
2.17(9) promote and coordinate geospatial technology training, technical guidance, and
2.18project support for state and local governments.
2.19 Subd. 4. Duties of chiefgeospatial information officer. (a) In consultation with the
2.20state geospatial advisory council, the commissioner of administration, the commissioner
2.21of management and budget, and theMinnesota chief geospatial information officer, the
2.22chiefgeospatial information officer must identify when it is cost-effective for agencies to
2.23develop and use shared information and geospatial technology systems, data, and services.
2.24The chiefgeospatial information officer may require agencies to use shared information
2.25and geospatial technology systems, data, and services.
2.26(b) The chiefgeospatial information officer, in consultation with the state
2.27geospatial advisory council, must establish reimbursement rates in cooperation with the
2.28commissioner of management and budget to bill agencies and other governmental entities
2.29sufficient to cover the actual development, operation, maintenance, and administrative
2.30costs of the shared systems. The methodology for billing may include the use of
2.31interagency agreements, or other means as allowed by law.
2.32 Subd. 5. Fees. (a) The chiefgeospatial information officer must set fees under
2.33section16A.1285 that reflect the actual cost of providing information products and
2.34services to clients. Fees collected must be deposited in the state treasury and credited to
2.35the Minnesota Geospatial Information Office revolving account. Money in the account
2.36is appropriated to the chiefgeospatial information officer for providing Geospatial
3.1Information Systems (GIS) consulting services, software, data, Web services, and map
3.2products on a cost-recovery basis, including the cost of services, supplies, material, labor,
3.3and equipment as well as the portion of the general support costs and statewide indirect
3.4costs of the office that is attributable to the delivery of these products and services. Money
3.5in the account must not be used for the general operation of the Minnesota Geospatial
3.6Information Office.
3.7(b) The chiefgeospatial information officer may require a state agency to make an
3.8advance payment to the revolving account sufficient to cover the agency's estimated
3.9obligation for a period of 60 days or more. If the revolving account is abolished or
3.10liquidated, the total net profit from the operation of the account must be distributed to the
3.11various funds from which purchases were made. For a given period of time, the amount of
3.12total net profit to be distributed to each fund must reflect the same ratio of total purchases
3.13attributable to each fund divided by the total purchases from all funds.
3.14 Subd. 6. Accountability. The chief geospatial information officer is appointed by
3.15thecommissioner of administration and must work closely with the Minnesota chief
3.16information officer who shall advise on technology projects, standards, and services.
3.17 Subd. 7. Discretionary powers. The office may:
3.18(1) enter into contracts for goods or services with public or private organizations
3.19and charge fees for services it provides;
3.20(2) apply for, receive, and expend money from public agencies;
3.21(3) apply for, accept, and disburse grants and other aids from the federal government
3.22and other public or private sources;
3.23(4) enter into contracts with agencies of the federal government, local government
3.24units, the University of Minnesota and other educational institutions, and private persons
3.25and other nongovernment organizations as necessary to perform its statutory duties;
3.26(5) appoint committees and task forces to assist the office in carrying out its duties;
3.27(6) sponsor and conduct conferences and studies, collect and disseminate
3.28information, and issue reports relating to geospatial information and technology issues;
3.29(7) participate in the activities and conferences related to geospatial information
3.30and communications technology issues;
3.31(8) review the Geospatial Information Systems (GIS) technology infrastructure
3.32of regions of the state and cooperate with and make recommendations to the governor,
3.33legislature, state agencies, local governments, local technology development agencies,
3.34the federal government, private businesses, and individuals for the realization of GIS
3.35information and technology infrastructure development potential;
4.1(9) sponsor, support, and facilitate innovative and collaborative geospatial systems
4.2technology, data, and services projects; and
4.3(10) review and recommend alternative sourcing strategies for state geospatial
4.4information systems technology, data, and services.
4.5 Subd. 8. Geospatial advisory councils created. The chiefgeospatial information
4.6officer must establish a governance structure that includes advisory councils to provide
4.7recommendations for improving the operations and management of geospatial technology
4.8within state government and also on issues of importance to users of geospatial technology
4.9throughout the state.
4.10(a) A statewide geospatial advisory council must advise the Minnesota Geospatial
4.11Information Office regarding the improvement of services statewide through the
4.12coordinated, affordable, reliable, and effective use of geospatial technology. The
4.13commissioner of administration chief information officer must appoint the members of the
4.14council. The members must represent a cross-section of organizations including counties,
4.15cities, universities, business, nonprofit organizations, federal agencies, and state agencies.
4.16No more than 20 percent of the members may be employees of a state agency. In addition,
4.17the chief geospatial information officer must be a nonvoting member.
4.18(b) A state government geospatial advisory council must advise the Minnesota
4.19Geospatial Information Office on issues concerning improving state government services
4.20through the coordinated, affordable, reliable, and effective use of geospatial technology.
4.21Thecommissioner of administration chief information officer must appoint the members
4.22of the council. The members must represent up to 15 state government agencies and
4.23constitutional offices, including the Office of Enterprise Technology and the Minnesota
4.24Geospatial Information Office. The council must be chaired by the chief geographic
4.25information officer. A representative of the statewide geospatial advisory council must
4.26serve as a nonvoting member.
4.27(c) Members of both the statewide geospatial advisory council and the state
4.28government advisory council must be recommended by a process that ensures that each
4.29member is designated to represent a clearly identified agency or interested party category
4.30and that complies with the state's open appointment process. Members shall serve a
4.31term of two years.
4.32(d) The Minnesota Geospatial Information Office must provide administrative
4.33support for both geospatial advisory councils.
4.34(e) This subdivision expires June 30, 2011.
4.35Subd. 9. Report to legislature. By January 15, 2010, the chief geospatial
4.36information officer must provide a report to the chairs and ranking minority members of
5.1the legislative committees with jurisdiction over the policy and budget for the office. The
5.2report must address all statutes that refer to the Minnesota Geospatial Information Office
5.3or land management information system and provide any necessary draft legislation to
5.4implement any recommendations.
5.5 Sec. 2. [16E.016] RESPONSIBILITY FOR INFORMATION TECHNOLOGY
5.6SERVICES AND EQUIPMENT.
5.7(a) The chief information officer is responsible for providing or entering into
5.8managed services contracts for the provision of the following information technology
5.9systems and services to state agencies:
5.10(1) state data centers;
5.11(2) mainframes including system software;
5.12(3) servers including system software;
5.13(4) desktops including system software;
5.14(5) laptop computers including system software;
5.15(6) a data network including system software;
5.16(7) database, e-mail, office systems, reporting, and other standard software tools;
5.17(8) help desk for the components listed in clauses (1) to (7);
5.18(9) maintenance, problem resolution, and break-fix for the components listed in
5.19clauses (1) to (7); and
5.20(10) regular upgrades and replacement for the components listed in clauses (1) to (7).
5.21(b) All state agency employees whose work primarily involves functions specified in
5.22paragraph (a) are employees of the Office of Enterprise Technology. The chief information
5.23officer may assign employees of the office to perform work exclusively for another
5.24executive agency.
5.25 Sec. 3. [16E.036] ADVISORY COMMITTEES.
5.26 Subdivision 1. Technology advisory committee. (a) The technology advisory
5.27committee is created to advise the chief information officer. The committee consists of:
5.28(1) three members appointed by the governor who are individuals actively involved
5.29in business planning for state agencies;
5.30(2) one member appointed by the governor who is an individual actively involved in
5.31business planning for higher education;
5.32(3) one member appointed by the chair of the Legislative Coordinating Commission
5.33to represent the legislative branch;
6.1(4) one member appointed by the chief justice of the Supreme Court to represent
6.2the judicial branch; and
6.3(5) one member appointed by the governor to represent private businesses.
6.4(b) Membership terms, removal of members, and filling of vacancies are as provided
6.5in section 15.059. Members do not receive compensation or reimbursement for expenses.
6.6(c) The committee shall select a chair from its members. The chief information
6.7officer shall provide administrative support to the committee.
6.8(d) The committee shall advise the chief information officer on:
6.9(1) development and implementation of the state information technology strategic
6.10plan;
6.11(2) critical information technology initiatives for the state;
6.12(3) standards for state information architecture;
6.13(4) identification of business and technical needs of state agencies;
6.14(5) the office's performance measures; and
6.15(6) the efficient and effective operation of the office.
6.16(e) The committee expires June 30, 2013.
6.17 Subd. 2. Information technology rate committee. (a) The information technology
6.18rate committee consists of:
6.19(1) an employee of the Department of Management and Budget, appointed by the
6.20commissioner of management and budget; and
6.21(2) the commissioners, or their designees, of at least four executive agencies that
6.22use services and pay charges to the Office of Enterprise Technology, with the agencies
6.23to be specified by the governor.
6.24(b) The chief information officer of the Office of Enterprise Technology shall submit
6.25to the committee a proposed rate and fee schedule for services provided by the office. The
6.26committee shall review the proposed rate and fee schedule and make recommendations to
6.27the chief information officer and to the commissioner of management and budget.
6.28(c) The committee expires June 30, 2013.
6.29 Sec. 4. TRANSFERS.
6.30(a) Powers, duties, responsibilities, assets, personnel, and unexpended appropriations
6.31relating to functions assigned to the chief information officer in Minnesota Statutes,
6.32section 16E.016, are transferred to the Office of Enterprise Technology from all other state
6.33agencies, as defined in Minnesota Statutes, section 16E.03, subdivision 1, paragraph (e),
6.34effective July 1, 2011. By January 15, 2012, the chief information officer shall submit to
7.1the legislature any statutory changes needed to complete implementation of the transfer
7.2in this section.
7.3(b) Powers, duties, responsibilities, assets, personnel, and unexpended appropriations
7.4relating to geospatial information systems are transferred from the commissioner of
7.5administration to the Office of Enterprise Technology.
7.6(c) Minnesota Statutes, section 15.039, applies to transfers in this section. Executive
7.7branch officials may use authority under Minnesota Statutes, section 16B.37, as necessary
7.8to implement this section.
7.9 Sec. 5. REVISOR'S INSTRUCTION.
7.10The revisor of statutes shall recodify Minnesota Statutes, section 16B.99, into
7.11Minnesota Statutes, chapter 16E.
1.3systems and services; transferring duties to the Office of Enterprise Technology;
1.4amending Minnesota Statutes 2010, section 16B.99; proposing coding for new
1.5law in Minnesota Statutes, chapter 16E.
1.6BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
1.7 Section 1. Minnesota Statutes 2010, section 16B.99, is amended to read:
1.816B.99 GEOSPATIAL INFORMATION OFFICE.
1.9 Subdivision 1. Creation. The Minnesota Geospatial Information Office is created
1.10under the supervision of the
1.11officer, who is appointed by the chief information officer.
1.12 Subd. 2. Responsibilities; authority. The office has authority to provide
1.13coordination, guidance, and leadership, and to plan the implementation of Minnesota's
1.14geospatial information technology. The office must identify, coordinate, and guide
1.15strategic investments in geospatial information technology systems, data, and services to
1.16ensure effective implementation and use of Geospatial Information Systems (GIS) by state
1.17agencies to maximize benefits for state government as an enterprise.
1.18 Subd. 3. Duties. The office must:
1.19(1) coordinate and guide the efficient and effective use of available federal,
1.20state, local, and public-private resources to develop statewide geospatial information
1.21technology, data, and services;
1.22(2) provide leadership and outreach, and ensure cooperation and coordination for all
1.23Geospatial Information Systems (GIS) functions in state and local government, including
1.24coordination between state agencies, intergovernment coordination between state and local
2.1units of government, and extragovernment coordination, which includes coordination with
2.2academic and other private and nonprofit sector GIS stakeholders;
2.3(3) review state agency and intergovernment geospatial technology, data, and
2.4services development efforts involving state or intergovernment funding, including federal
2.5funding;
2.6(4) provide information to the legislature regarding projects reviewed, and
2.7recommend projects for inclusion in the governor's budget under section
2.8(5) coordinate management of geospatial technology, data, and services between
2.9state and local governments;
2.10(6) provide coordination, leadership, and consultation to integrate government
2.11technology services with GIS infrastructure and GIS programs;
2.12(7) work to avoid or eliminate unnecessary duplication of existing GIS technology
2.13services and systems, including services provided by other public and private organizations
2.14while building on existing governmental infrastructures;
2.15(8) promote and coordinate consolidated geospatial technology, data, and services
2.16and shared geospatial Web services for state and local governments; and
2.17(9) promote and coordinate geospatial technology training, technical guidance, and
2.18project support for state and local governments.
2.19 Subd. 4. Duties of chief
2.20state geospatial advisory council, the commissioner of administration, the commissioner
2.21of management and budget, and the
2.22chief
2.23develop and use shared information and geospatial technology systems, data, and services.
2.24The chief
2.25and geospatial technology systems, data, and services.
2.26(b) The chief
2.27geospatial advisory council, must establish reimbursement rates in cooperation with the
2.28commissioner of management and budget to bill agencies and other governmental entities
2.29sufficient to cover the actual development, operation, maintenance, and administrative
2.30costs of the shared systems. The methodology for billing may include the use of
2.31interagency agreements, or other means as allowed by law.
2.32 Subd. 5. Fees. (a) The chief
2.33section
2.34services to clients. Fees collected must be deposited in the state treasury and credited to
2.35the Minnesota Geospatial Information Office revolving account. Money in the account
2.36is appropriated to the chief
3.1Information Systems (GIS) consulting services, software, data, Web services, and map
3.2products on a cost-recovery basis, including the cost of services, supplies, material, labor,
3.3and equipment as well as the portion of the general support costs and statewide indirect
3.4costs of the office that is attributable to the delivery of these products and services. Money
3.5in the account must not be used for the general operation of the Minnesota Geospatial
3.6Information Office.
3.7(b) The chief
3.8advance payment to the revolving account sufficient to cover the agency's estimated
3.9obligation for a period of 60 days or more. If the revolving account is abolished or
3.10liquidated, the total net profit from the operation of the account must be distributed to the
3.11various funds from which purchases were made. For a given period of time, the amount of
3.12total net profit to be distributed to each fund must reflect the same ratio of total purchases
3.13attributable to each fund divided by the total purchases from all funds.
3.14 Subd. 6. Accountability. The chief geospatial information officer is appointed by
3.15the
3.16information officer who shall advise on technology projects, standards, and services.
3.17 Subd. 7. Discretionary powers. The office may:
3.18(1) enter into contracts for goods or services with public or private organizations
3.19and charge fees for services it provides;
3.20(2) apply for, receive, and expend money from public agencies;
3.21(3) apply for, accept, and disburse grants and other aids from the federal government
3.22and other public or private sources;
3.23(4) enter into contracts with agencies of the federal government, local government
3.24units, the University of Minnesota and other educational institutions, and private persons
3.25and other nongovernment organizations as necessary to perform its statutory duties;
3.26(5) appoint committees and task forces to assist the office in carrying out its duties;
3.27(6) sponsor and conduct conferences and studies, collect and disseminate
3.28information, and issue reports relating to geospatial information and technology issues;
3.29(7) participate in the activities and conferences related to geospatial information
3.30and communications technology issues;
3.31(8) review the Geospatial Information Systems (GIS) technology infrastructure
3.32of regions of the state and cooperate with and make recommendations to the governor,
3.33legislature, state agencies, local governments, local technology development agencies,
3.34the federal government, private businesses, and individuals for the realization of GIS
3.35information and technology infrastructure development potential;
4.1(9) sponsor, support, and facilitate innovative and collaborative geospatial systems
4.2technology, data, and services projects; and
4.3(10) review and recommend alternative sourcing strategies for state geospatial
4.4information systems technology, data, and services.
4.5 Subd. 8. Geospatial advisory councils created. The chief
4.6officer must establish a governance structure that includes advisory councils to provide
4.7recommendations for improving the operations and management of geospatial technology
4.8within state government and also on issues of importance to users of geospatial technology
4.9throughout the state.
4.10(a) A statewide geospatial advisory council must advise the Minnesota Geospatial
4.11Information Office regarding the improvement of services statewide through the
4.12coordinated, affordable, reliable, and effective use of geospatial technology. The
4.13
4.14council. The members must represent a cross-section of organizations including counties,
4.15cities, universities, business, nonprofit organizations, federal agencies, and state agencies.
4.16No more than 20 percent of the members may be employees of a state agency. In addition,
4.17the chief geospatial information officer must be a nonvoting member.
4.18(b) A state government geospatial advisory council must advise the Minnesota
4.19Geospatial Information Office on issues concerning improving state government services
4.20through the coordinated, affordable, reliable, and effective use of geospatial technology.
4.21The
4.22of the council. The members must represent up to 15 state government agencies and
4.23constitutional offices, including the Office of Enterprise Technology and the Minnesota
4.24Geospatial Information Office. The council must be chaired by the chief geographic
4.25information officer. A representative of the statewide geospatial advisory council must
4.26serve as a nonvoting member.
4.27(c) Members of both the statewide geospatial advisory council and the state
4.28government advisory council must be recommended by a process that ensures that each
4.29member is designated to represent a clearly identified agency or interested party category
4.30and that complies with the state's open appointment process. Members shall serve a
4.31term of two years.
4.32(d) The Minnesota Geospatial Information Office must provide administrative
4.33support for both geospatial advisory councils.
4.34(e) This subdivision expires June 30, 2011.
4.35
4.36
5.1
5.2
5.3
5.4
5.5 Sec. 2. [16E.016] RESPONSIBILITY FOR INFORMATION TECHNOLOGY
5.6SERVICES AND EQUIPMENT.
5.7(a) The chief information officer is responsible for providing or entering into
5.8managed services contracts for the provision of the following information technology
5.9systems and services to state agencies:
5.10(1) state data centers;
5.11(2) mainframes including system software;
5.12(3) servers including system software;
5.13(4) desktops including system software;
5.14(5) laptop computers including system software;
5.15(6) a data network including system software;
5.16(7) database, e-mail, office systems, reporting, and other standard software tools;
5.17(8) help desk for the components listed in clauses (1) to (7);
5.18(9) maintenance, problem resolution, and break-fix for the components listed in
5.19clauses (1) to (7); and
5.20(10) regular upgrades and replacement for the components listed in clauses (1) to (7).
5.21(b) All state agency employees whose work primarily involves functions specified in
5.22paragraph (a) are employees of the Office of Enterprise Technology. The chief information
5.23officer may assign employees of the office to perform work exclusively for another
5.24executive agency.
5.25 Sec. 3. [16E.036] ADVISORY COMMITTEES.
5.26 Subdivision 1. Technology advisory committee. (a) The technology advisory
5.27committee is created to advise the chief information officer. The committee consists of:
5.28(1) three members appointed by the governor who are individuals actively involved
5.29in business planning for state agencies;
5.30(2) one member appointed by the governor who is an individual actively involved in
5.31business planning for higher education;
5.32(3) one member appointed by the chair of the Legislative Coordinating Commission
5.33to represent the legislative branch;
6.1(4) one member appointed by the chief justice of the Supreme Court to represent
6.2the judicial branch; and
6.3(5) one member appointed by the governor to represent private businesses.
6.4(b) Membership terms, removal of members, and filling of vacancies are as provided
6.5in section 15.059. Members do not receive compensation or reimbursement for expenses.
6.6(c) The committee shall select a chair from its members. The chief information
6.7officer shall provide administrative support to the committee.
6.8(d) The committee shall advise the chief information officer on:
6.9(1) development and implementation of the state information technology strategic
6.10plan;
6.11(2) critical information technology initiatives for the state;
6.12(3) standards for state information architecture;
6.13(4) identification of business and technical needs of state agencies;
6.14(5) the office's performance measures; and
6.15(6) the efficient and effective operation of the office.
6.16(e) The committee expires June 30, 2013.
6.17 Subd. 2. Information technology rate committee. (a) The information technology
6.18rate committee consists of:
6.19(1) an employee of the Department of Management and Budget, appointed by the
6.20commissioner of management and budget; and
6.21(2) the commissioners, or their designees, of at least four executive agencies that
6.22use services and pay charges to the Office of Enterprise Technology, with the agencies
6.23to be specified by the governor.
6.24(b) The chief information officer of the Office of Enterprise Technology shall submit
6.25to the committee a proposed rate and fee schedule for services provided by the office. The
6.26committee shall review the proposed rate and fee schedule and make recommendations to
6.27the chief information officer and to the commissioner of management and budget.
6.28(c) The committee expires June 30, 2013.
6.29 Sec. 4. TRANSFERS.
6.30(a) Powers, duties, responsibilities, assets, personnel, and unexpended appropriations
6.31relating to functions assigned to the chief information officer in Minnesota Statutes,
6.32section 16E.016, are transferred to the Office of Enterprise Technology from all other state
6.33agencies, as defined in Minnesota Statutes, section 16E.03, subdivision 1, paragraph (e),
6.34effective July 1, 2011. By January 15, 2012, the chief information officer shall submit to
7.1the legislature any statutory changes needed to complete implementation of the transfer
7.2in this section.
7.3(b) Powers, duties, responsibilities, assets, personnel, and unexpended appropriations
7.4relating to geospatial information systems are transferred from the commissioner of
7.5administration to the Office of Enterprise Technology.
7.6(c) Minnesota Statutes, section 15.039, applies to transfers in this section. Executive
7.7branch officials may use authority under Minnesota Statutes, section 16B.37, as necessary
7.8to implement this section.
7.9 Sec. 5. REVISOR'S INSTRUCTION.
7.10The revisor of statutes shall recodify Minnesota Statutes, section 16B.99, into
7.11Minnesota Statutes, chapter 16E.
