Bill Text: MS HB649 | 2017 | Regular Session | Enrolled

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Bill Title: Mississippi Data Management Working Group; create.

Spectrum: Partisan Bill (Republican 1-0)

Status: (Passed) 2017-03-10 - Approved by Governor [HB649 Detail]

Download: Mississippi-2017-HB649-Enrolled.html

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MISSISSIPPI LEGISLATURE

2017 Regular Session

To: Technology

By: Representative Johnson (87th)

House Bill 649

(As Sent to Governor)

AN ACT TO DECLARE STATE POLICY WITH RESPECT TO MANAGING DATA AS A STRATEGIC ASSET; TO CREATE THE MISSISSIPPI DATA MANAGEMENT WORKING GROUP; TO PROVIDE THAT THE MISSISSIPPI DATA MANAGEMENT WORKING GROUP SHALL BE RESPONSIBLE FOR STUDYING STATE AGENCY DATA SOURCES; TO ESTABLISH THE MEMBERSHIP AND REPORTING REQUIREMENTS OF THE MISSISSIPPI DATA MANAGEMENT WORKING GROUP; TO PROVIDE THE DATE OF REPEAL FOR THE MISSISSIPPI DATA MANAGEMENT WORKING GROUP; AND FOR RELATED PURPOSES.

     BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MISSISSIPPI:

     SECTION 1.  The Legislature finds:

          (a)  That the public expects programs of state government to be managed effectively and efficiently,

          (b)  That the accomplishment of these ends requires that lawmakers and managers make data-driven decisions,

          (c)  That the quality of any data-driven decisions will be impacted by the quality, utility, and accessibility of the data that is maintained and analyzed by state government entities, and

          (d)  That the volume of state government data in unstructured formats is rising dramatically due to the use of new technologies.

     SECTION 2.  (1)  To assist in achieving the ends of effective and efficient management, there is created the Mississippi Database Management Working Group.  This working group shall be composed of the following nine (9) members:

          (a)  The Executive Director of the Mississippi Department of Information Technology Services, or his or her designee;

          (b)  The Executive Director of the Mississippi Department of Finance and Administration, or his or her designee;

          (c)  The Executive Director of the Joint Legislative Committee on Performance Evaluation and Expenditure Review (PEER), or his or her designee;

          (d)  The Executive Director of the Legislative Budget Office, or his or her designee;

          (e)  The Mississippi State Health Officer, or his or her designee;

          (f)  The Executive Director of the Mississippi Division of Medicaid, or his or her designee;

          (g)  The Commissioner of Higher Education, or his or her designee;

          (h)  The Executive Director of the Mississippi Administrative Office of the Courts, or his or her designee; and

          (i)  The Commissioner of Revenue, or his or her designee.

     (2)  The Executive Director of the Department of Information Technology Services, or his or her designee shall call the first meeting of the Mississippi Data Management Working Group which shall organize within thirty (30) days of the effective date of this act.  At its first meeting, the working group shall elect a chairperson and vice chairperson from its membership.  The group shall develop a plan for completing the working group's activities and responsibilities.  The elected chairperson may create committees and appoint members of the working group to serve on each committee as he or she deems necessary to complete the responsibilities of the working group.

     (3)  All working group members shall serve without compensation, however, members shall be entitled to receive reimbursement for any official travel as provided for in Section 25-3-41.  The working group shall have the authority to establish any policies and procedures it determines are necessary and proper for the completion of its responsibilities.

     (4)  All agencies of the executive branch and agencies and committees of the legislative and judicial branches shall cooperate with the working group in carrying out its responsibilities as provided for in this act.

     SECTION 3.  (1)  The Mississippi Data Management Working Group shall research and report on issues related to the quality, utility and accessibility of data maintained by all agencies, boards, commissions, departments and committees of the executive, legislative, and judicial branches of Mississippi state government.  Based on its research the working group shall   determine and ascertain, the following:

          (a)  The identity of any and all financial and nonfinancial databases that such entities maintain;

          (b)  The degree to which those databases are kept current, as well as any standards each entity has developed for ensuring that data is maintained and updated in a timely and accurate manner;

          (c)  The existence of policies regarding the retention and archiving of past years' database files;

          (d)  Any standards for uniformity of database architecture;

          (e)  The transparency and Internet accessibility of such databases that are established for public access and use;

          (f)  The degree of Internet accessibility and any hindrances to the accessibility of such databases by agencies and committees charged with the responsibility for assessing agency and program effectiveness and efficiency;

          (g)  The general volume, source and format of unstructured data not currently found in databases;

          (h)  Any legal requirements under state and federal law that impact access and use of confidential or otherwise legally protected information;

          (i)  The existence of one or more data dictionaries for any and all databases;

          (j)  The existence of any audit procedures implemented by such entities to ensure reliability of data;

          (k)  Issues related to the public ownership of the databases of such entities;

          (l)  Issues related to security of such databases;

          (m)  Costs of maintaining databases;

          (n)  Any other matter that the working group considers merited to study and comment.

     (2)  All files and records of the working group shall, upon completion of the report required by Section 3 of this act, become work files of the PEER Committee.

     SECTION 4.  (1)  Not later than December 1, 2018, the Mississippi Data Management Working Group shall prepare and present a report to the Speaker of the Mississippi House of Representatives, the Lieutenant Governor of the State of Mississippi, the Governor of the State of Mississippi and the Chairs of the Appropriations Committees in the Mississippi House of Representatives and the Mississippi Senate.  The final report shall be available for public viewing on the website of the Mississippi Department of Information Technology Services.  The report shall contain the following issues:   

          (a)  Findings or conclusions regarding the quality, accessibility and utility of the databases of state government;

          (b)  Findings or conclusions regarding the volume, source, format and expected growth of unstructured data of the state government;

          (c)  Specific conclusions found regarding the issues described in Section 3 of this act; and

          (d)  Any other issue related to managing data as a strategic asset that merits reporting as determined by the Mississippi Data Management Working Group. 

     (2)  The report required under the provisions of this Section 4 shall also contain draft legislation that addresses the concerns stated in the report.  Upon presenting the report, all files, research and records gathered by the Mississippi Data Management Working Group shall become work files of the PEER Committee.

     SECTION 5.  Sections 1 through 5 of this act shall stand repealed on December 2, 2018. 

     SECTION 6.  This act shall take effect and be in force from and after July 1, 2017.