Bill Text: TX HB15 | 2015-2016 | 84th Legislature | Comm Sub

NOTE: There are more recent revisions of this legislation. Read Latest Draft

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Bill Title: Relating to the management and oversight of state contracts, including contracts for information technology commodity items.

Spectrum: Slight Partisan Bill (Republican 3-1)

Status: (Engrossed - Dead) 2015-05-31 - House adopts conf. comm. report-reported [HB15 Detail]

Download: Texas-2015-HB15-Comm_Sub.html

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84R22059 MTB-D
By: Otto, Walle, et al. H.B. No. 15
Substitute the following for H.B. No. 15:
By: Elkins C.S.H.B. No. 15

A BILL TO BE ENTITLED
AN ACT
relating to the management and oversight of state contracts,
including contracts for information technology commodity items.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF TEXAS:
SECTION 1. Section 825.103(g), Government Code, is amended
to read as follows:
(g) Notwithstanding any other law, Chapters 2261 and 2262 do
not apply to the retirement system. The Contract Management and
Oversight [Advisory] Team shall assist the retirement system at the
request of the retirement system. The retirement system may use
the training program for contract management provided under Chapter
2262.
SECTION 2. Section 2054.065(a)(2), Government Code, is
amended to read as follows:
(2) "Team" means the Contract Management and Oversight
[Advisory] Team established under Subchapter E [C], Chapter 2262.
SECTION 3. Section 2157.068, Government Code, is amended by
adding Subsections (b-1) and (j) to read as follows:
(b-1) A state agency may not enter into a contract to
purchase a commodity item if the value of the contract exceeds $1
million.
(j) A state agency that enters into a contract for a
commodity item under this section must obtain at least three
competitive offers from vendors selected by the department under
Subsection (b) if at least three vendors selected by the department
offer the item.
SECTION 4. Subchapter B, Chapter 2157, Government Code, is
amended by adding Section 2157.0685 to read as follows:
Sec. 2157.0685. CONTRACT REQUIREMENTS FOR CERTAIN
SERVICES. (a) In this section, "statement of work" means a
document stating the requirements for a contract that are specific
to the vendor under the contract, including deliverables,
performance specifications, and other requirements, and that are
not specified in a contract awarded by the department under Section
2157.068.
(b) This section only applies to a contract with a value of
more than $50,000.
(c) For a contract awarded by the department under Section
2157.068 that requires a state agency to develop and execute a
statement of work to initiate services under the contract, the
state agency must:
(1) consult with the department before submission of
the statement of work to a vendor; and
(2) post each statement of work entered into by the
agency on the agency's Internet website in the manner required by
department rule.
(d) A statement of work executed by a state agency under a
contract awarded by the department under Section 2157.068 is not
valid and money may not be paid to the vendor under the terms of the
statement of work unless the department first signs the statement
of work.
SECTION 5. Sections 2165.356(a) and (b), Government Code,
are amended to read as follows:
(a) Not later than the 60th day before the date the
commission is scheduled to vote on approval of a qualifying project
contract, the commission must submit to the Contract Management and
Oversight [Advisory] Team established under Subchapter E [C],
Chapter 2262, documentation of the modifications to a proposed
qualifying project made during the commission's evaluation and
negotiation process for the project, including a copy of:
(1) the final draft of the contract;
(2) the detailed qualifying project proposal; and
(3) any executed interim or other agreement.
(b) The Contract Management and Oversight [Advisory] Team
shall review the documentation submitted under Subsection (a) and
provide written comments and recommendations to the
commission. The review must focus on, but not be limited to, best
practices for contract management and administration.
SECTION 6. Section 2166.2551, Government Code, is amended
to read as follows:
Sec. 2166.2551. CONTRACT NOTIFICATION. The commission or
an agency whose project is exempted from all or part of this chapter
under Section 2166.003 shall provide written notice to the
Legislative Budget Board of a contract for a construction project
if the amount of the contract, including an amendment,
modification, renewal, or extension of the contract, exceeds
$50,000 [$14,000]. The notice must be on a form prescribed by the
Legislative Budget Board and filed not later than the 10th day after
the date the agency enters into the contract.
SECTION 7. Section 2254.006, Government Code, is amended to
read as follows:
Sec. 2254.006. CONTRACT NOTIFICATION. A state agency,
including an institution of higher education as defined by Section
61.003, Education Code, shall provide written notice to the
Legislative Budget Board of a contract for professional services,
other than a contract for physician or optometric services, if the
amount of the contract, including an amendment, modification,
renewal, or extension of the contract, exceeds $50,000 [$14,000].
The notice must be on a form prescribed by the Legislative Budget
Board and filed not later than the 10th day after the date the
agency enters into the contract.
SECTION 8. Section 2254.0301(a), Government Code, is
amended to read as follows:
(a) A state agency shall provide written notice to the
Legislative Budget Board of a contract for consulting services if
the amount of the contract, including an amendment, modification,
renewal, or extension of the contract, exceeds $50,000 [$14,000].
The notice must be on a form prescribed by the Legislative Budget
Board and filed not later than the 10th day after the date the
entity enters into the contract.
SECTION 9. Section 2262.001(1), Government Code, is amended
to read as follows:
(1) "Team" means the Contract Management and Oversight
[Advisory] Team created under Subchapter E [C].
SECTION 10. Section 2262.0015, Government Code, is amended
to read as follows:
Sec. 2262.0015. APPLICABILITY TO CERTAIN CONTRACTS.
(a) The comptroller by rule shall establish threshold
requirements that exclude small or routine contracts, including
purchase orders, from the application of Subchapters A, B, and D
[this chapter].
(b) Subchapters A, B, and D do [This chapter does] not apply
to an enrollment contract described by 1 T.A.C. Section 391.183 as
that section existed on November 1, 2013.
SECTION 11. Section 2262.002(b), Government Code, is
amended to read as follows:
(b) Except as otherwise provided by this chapter, this
[This] chapter does not apply to contracts of the Texas Department
of Transportation that:
(1) relate to highway construction or highway
engineering; or
(2) are subject to Section 201.112, Transportation
Code.
SECTION 12. Chapter 2262, Government Code, is amended by
adding Subchapter E to read as follows:
SUBCHAPTER E. CONTRACT MANAGEMENT AND OVERSIGHT TEAM
Sec. 2262.201. DEFINITIONS. In this subchapter:
(1) "High-risk contract" means a state agency contract
or purchase order that:
(A) has a value of at least $10 million;
(B) has a value of less than $10 million, but has
high-risk factors as identified by the team;
(C) is entered into with an entity that is
incorporated outside of the United States;
(D) is entered into with an entity that, during
the five-year period preceding the date of the purchase or award of
the contract, has had a contract with a state agency or federal
governmental entity terminated or canceled for:
(i) a violation of, or noncompliance with,
the terms of the contract;
(ii) delivery of an ineffective product,
service, or system;
(iii) significant delays or cost overruns;
(iv) fraud;
(v) misconduct; or
(vi) any other event that resulted in the
termination or cancellation of the contract for cause; or
(E) meets other criteria that may be established
by the team, including that the contract or purchase order:
(i) is awarded by an agency with
significant audit findings related to contracting in the previous
two fiscal years;
(ii) is expected to cost more than 20
percent of the awarding agency's budget available from all sources;
(iii) outsources a program or key function
of a program of the awarding agency; or
(iv) has change orders that change the cost
or duration of a contract by more than 20 percent of the original
contract cost or duration, as applicable.
(2) "Major information resources project" has the
meaning assigned by Section 2054.003(10).
(3) "Quality assurance team" means the quality
assurance team established under Section 2054.158.
(4) "Solicitation" means a solicitation for bids,
offers, qualifications, proposals, or similar expressions of
interest for a high-risk contract.
Sec. 2262.202. APPLICATION OF SUBCHAPTER TO TEXAS
DEPARTMENT OF TRANSPORTATION. This subchapter applies to contracts
of the Texas Department of Transportation that:
(1) do not relate to highway construction or highway
engineering; or
(2) are not subject to Section 201.112, Transportation
Code.
Sec. 2262.203. ESTABLISHMENT; GENERAL DUTIES. The
Legislative Budget Board shall establish a Contract Management and
Oversight Team to:
(1) develop criteria for identifying high-risk
factors in contracts;
(2) consult with state agencies on and approve an
action related to a high-risk contract as provided by Section
2262.204;
(3) provide recommendations and assistance to state
agency personnel throughout the contract management process; and
(4) coordinate and consult with the quality assurance
team on all high-risk contracts relating to a major information
resources project.
Sec. 2262.204. NOTICE AND APPROVAL; WAIVER. (a) Each state
agency must provide written notice to the team not later than the
30th day before the date the agency publicly releases solicitation
documents for a high-risk contract.
(b) Each state agency must receive a separate prior approval
from the team before spending money:
(1) under an executed high-risk contract; and
(2) to make a payment or a series of payments that
exceeds half of the high-risk contract value.
(c) In determining whether to approve an action described by
Subsection (b), the team may review related documentation to ensure
that potential risks related to the high-risk contract have been
identified and mitigated. If the potential risks cannot be
sufficiently mitigated, the team shall disapprove the action.
(d) The team may adopt criteria for waiving the consultation
and approval requirements of this section.
Sec. 2262.205. SOLICITATION AND CONTRACT CANCELLATION. (a)
After review of and comment on the matter by the Legislative Budget
Board, the team may recommend that a state agency cancel a
solicitation or a contract during the review process under Section
2262.204 if:
(1) a proposed contract would place the state at an
unacceptable risk if executed; or
(2) an executed contract is experiencing performance
failure or payment irregularities.
(b) If a state agency does not implement a recommendation
made under Subsection (a), the team shall provide notice of that
failure to the comptroller and the comptroller may not authorize
the expenditure of funds for the contract.
SECTION 13. Subchapter C, Chapter 2262, Government Code, is
repealed.
SECTION 14. (a) The Contract Advisory Team is abolished.
(b) The validity of an action taken by the Contract Advisory
Team before the team was abolished by this Act is not affected by
the abolition.
(c) All powers and duties of the Contract Advisory Team are
transferred to the Contract Management and Oversight Team
established by this Act.
(d) A rule, form, policy, procedure, or decision of the
Contract Advisory Team continues in effect as a rule, form, policy,
procedure, or decision of the Contract Management and Oversight
Team until superseded by an act of the Contract Management and
Oversight Team.
(e) A reference in law to the Contract Advisory Team means
the Contract Management and Oversight Team.
(f) Any action or proceeding involving the Contract
Advisory Team is transferred without change in status to the
Contract Management and Oversight Team, and the Contract Management
and Oversight Team assumes, without a change in status, the
position of the Contract Advisory Team in a negotiation or
proceeding to which the Contract Advisory Team is a party.
SECTION 15. Section 2157.068, Government Code, as amended
by this Act, and Subchapter E, Chapter 2262, Government Code, as
added by this Act, apply only in relation to a contract:
(1) for which a state agency first advertises or
otherwise solicits bids, proposals, offers, or qualifications on or
after the effective date of this Act;
(2) that is extended or modified on or after the
effective date of this Act; or
(3) for which a change order is submitted on or after
the effective date of this Act.
SECTION 16. Sections 2166.2551, 2254.006, and
2254.0301(a), Government Code, as amended by this Act, apply only
to a state agency contract for which the agency is required to
provide notice to the Legislative Budget Board that is entered into
on or after the effective date of this Act.
SECTION 17. This Act takes effect September 1, 2015.